IATA 123rd Schedules Conference

November 13-16
Athens


The Schedules Conference (SC) is a “Working Conference”.
Wiith 1000 delegates, from some 300 airlines and representatives of over 200 schedules-facilitated or fully coordinated airports, this bi-annual meeting is IATA's largest event. The goal of the conference is for airlines and airports to obtain the slots that will give them the best possible schedule to offer their customers.
The activities of the Schedules Conference are managed by the Scheduling Services Department.

Date and Location

November 13 - November 16, 2008
Athens, Greece
Athenaeum Intercontinental (We urge you to book your hotel accommodation as soon as possible - see below for room booking instructions)

 

Programme:

The Schedules Conference lasts 3.5 days, essentially dedicated to bilateral discussions between airlines and coordinators/facilitators. Meeting times can be agreed upon in advance of the Conference using the AppCal.

  • SC123 Convening Memo (pdf)
  • SC123 Conference Memorandum, including a detailed meeting schedule, will be available as of October 24th 2008.

The following information meetings are held during the conference:

  • Newcomer session introduces first time participants to an overview of the Schedules Conference history, goals, and procedures.
  • AppCal Best Practice session informs participants on how to make the best possible usage of this tool to maximise their meeting times at the conference.
  • Head of Delegation (HOD) meeting is open to airline, coordinator and schedules facilitator Heads of Delegation only.  HODs meet to discuss issues that may have come up during the conference or issues of a political nature that may affect the slot allocation process.

Who should attend:

  • Any airline that is licensed (or has applied for a license) to operate air services or is registered in a State eligible for membership in ICAO.
  • Coordinators from slot coordinated airports (Level 3 airports) and Schedules facilitators from schedules facilitated airports (Level 2 airports) provided they have approval from their government, have detailed knowledge of airline scheduling and slot allocation, and will act in a neutral, non-discriminatory and transparent manner.

Registration:

In order to attend, all airlines, coordinators and schedules facilitators must be duly accredited before attending conference.

  • Registration for SC123 started on 15 August 2008. 
  • All airlines, coordinators and facilitators participating in SC123 are requested to submit the Registration Forms (pdf) to the IATA secretariat no later than 30 October 2008.
  • Airlines and coordinators wishing to attend a Conference for the first time are requested to submit the Registration Forms (pdf) to the IATA secretariat no later than 15 October 2008.

Hotel Accommodation:

Accommodation and the conference are hosted by the Athenaeum Intercontinental Athens. Please reserve your room directly with the hotel. 

We urge you to book your hotel accommodation as soon as possible.

At present, only Superior category rooms remain available at the conference hotels: Athenaeum Intercontinental and Marriott Athens Ledra. To book in either properties, please see instructions below.

Booking Instructions:

To reserve at the Athenaeum Intercontinental Athens:

  • Enter your search options
  • Enter S23 in the Group Code box. 
  • The Corporate ID and IATA# are not needed and should be left blank

To reserve at the Marriott Athens Ledra, please complete the booking form (pdf).  

Alternatively, you may contact the following hotels directly to find out about availability and rates:

Conference centre area

Metropolitan Hotel

Syntagma Square  / Downtown Area

Map of Conference venue and hotels (pdf).

Conference Fees:

Attendance is subject to payment in full of the conference fees as outlined on the Registration Form before arrival on the Conference site.

Documentation and Visas:

IATA, as a non-governmental organisation, does not have the power to sponsor delegates or to procure visas on their behalf.  Please ensure a timely application for your visas to secure your participation.

Delegates requiring a Letter of Invitation to support their visa application should complete the Visa Request Form (doc) and send it by e-mail to IATA, who will send the Letter of Invitation to the Head of Delegation concerned.

Verify visa requirements directly with a local Greek consulate: contact information of worldwide Greek Embassies - Consulates

Training:

Advanced Coordinator Course for Scheduling and Airport Slot Management will take place prior to the Conference, from November 11 to 12 2008. View course information

Conference e-Services:

  •  Wireless access is provided throughout the conference areas to all registered participants;
  • The IATA Appointments Calendar (AppCal) web tool facilitates the appointment making process between the different SC participants.  It enables all registered participants to complete their meeting agenda prior to their arrival on the SC site. Conference sponsors and exhibitors also use the AppCal.
  • The SCInfo is a private website dedicated to this Conference. It contains the latest information on meeting times and location, office / participant location, plus up-to-the-minute attendance lists.
    This password-protected site is only active from a few days before and after the Conference ends and is reserved to registered participants.

Exhibition:

Companies wishing to participate as Exhibitors or Sponsors should contact Mr. Philippe Guertin, Sales Manager.



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