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Invoice Copies

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Created by Sonja K on 2011-01-10 09:52:25 Back to Topics

Invoice Copies

We are expected to send invoice copies for 3 months as soon as we are migrated.
In order to avoid duplicate invoices is there an instructions that only the PDF copies of invoices created by SIS are sent? We want to avoid that carriers also create their own invoice copies (old layout) and send these copies. In that case it will not be possible to recognize that this invoice was ALSO sent electronically.
Can you instruct this procedure?
 
Best Regards
Sonja Kiefer
Replied by Nicholas C (IATA) on 2011-01-13 17:13:02
Hi Sonja
RAM A9 and A13 do not specify this, but you make a good point. As this is not a simple editing clarification, it will need to be taken to the Revenue Accounting Working Group for confirmation. A bulletin will need to be issued if the suggested approach is confirmed.
Cheers
Nick


From:
Posted: Monday, January 10, 2011 9:52 AM
Subject: Invoice Copies

We are expected to send invoice copies for 3 months as soon as we are migrated.
In order to avoid duplicate invoices is there an instructions that only the PDF copies of invoices created by SIS are sent? We want to avoid that carriers also create their own invoice copies (old layout) and send these copies. In that case it will not be possible to recognize that this invoice was ALSO sent electronically.
Can you instruct this procedure?
 
Best Regards
Sonja Kiefer
Replied by Christina P on 2011-01-17 14:01:13
Hi Sonja / Nick,
 
   I would propose that if you have billed the invoice via IS that you should not have to provide paper at all.  This could be so confusing if someone is partially migrated in a category and for the receiving airline, I am going to have trouble reconciling all the paper and electronic files I'm receiving.  Anything billed via IS should not require a paper file to be sent, but if you are still billing via the F12 file, then paper should be provided to support those billings.
 
Best Regards,
Christina


From: IATA
Posted: Thursday, January 13, 2011 5:13 PM
Subject: Invoice Copies

Hi Sonja
RAM A9 and A13 do not specify this, but you make a good point. As this is not a simple editing clarification, it will need to be taken to the Revenue Accounting Working Group for confirmation. A bulletin will need to be issued if the suggested approach is confirmed.
Cheers
Nick


From:
Posted: Monday, January 10, 2011 9:52 AM
Subject: Invoice Copies

We are expected to send invoice copies for 3 months as soon as we are migrated.
In order to avoid duplicate invoices is there an instructions that only the PDF copies of invoices created by SIS are sent? We want to avoid that carriers also create their own invoice copies (old layout) and send these copies. In that case it will not be possible to recognize that this invoice was ALSO sent electronically.
Can you instruct this procedure?
 
Best Regards
Sonja Kiefer
Replied by Christina P on 2011-01-31 11:36:53
Sorry, my response wasn't clear.  I was proposing that we (Misc WG) consider an alternative to the current process to provide paper for 3 months after going live.  I agree with what you have stated.
 
I would like for us (Misc WG) to consider that if it is billed via IS to not provide paper at all.  I'm not sure if we can change this late in the process, however I think it would eliminate or reduce the issue.

Hopefully, you will receive a response to your question.
 
Best Regards,
Christina

From:
Posted: Thursday, January 20, 2011 6:01 PM
Subject: Invoice Copies

We are expected to send invoice copies for 3 months as soon as we are migrated.
In order to avoid duplicate invoices is there an instructions that only the PDF copies of invoices created by SIS are sent? We want to avoid that carriers also create their own invoice copies (old layout) and send these copies. In that case it will not be possible to recognize that this invoice was ALSO sent electronically.
Can you instruct this procedure?
 
Best Regards
Sonja Kiefer
Replied by Ashley H on 2011-02-02 17:32:03
Hi all,
 
This issue is currently under review with the RAWG. We will get back to you as soon as a decision is made.

Best regards

From:
Posted: Wednesday, February 02, 2011 5:31 PM
Subject: Invoice Copies

We are expected to send invoice copies for 3 months as soon as we are migrated.
In order to avoid duplicate invoices is there an instructions that only the PDF copies of invoices created by SIS are sent? We want to avoid that carriers also create their own invoice copies (old layout) and send these copies. In that case it will not be possible to recognize that this invoice was ALSO sent electronically.
Can you instruct this procedure?
 
Best Regards
Sonja Kiefer
 
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