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Attachments on Misc XML Invoices

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Created by Peter W on 2010-09-21 08:27:14 Back to Topics

Attachments on Misc XML Invoices

If a miscellaneous invoice has attachments, is the only field that we (the billing airline) need to populate the AttachmentIndicatorOriginal on the Invoice header ? Are all the rest of the attachments fields populated by the SIS process ?
Replied by James S on 2010-09-21 10:05:39
Yes, you would add the attachment node with the single element AttachmentIndicatorOriginal and IS provides the rest. E.g., you could upload:

Attachment
-- AttachmentIndicatorOriginal = N (note that N is incorrect if I'm uploading attachments, but that's OK)

and, if you then upload 10 attachments, IS would output:

Attachment
-- AttachmentIndicatorOriginal = N
-- AttachmentIndicatorValidated = Y
-- NumberOfAttachments = 10

James

Replied by Peter W (British Airways) on 2010-09-22 05:18:10
James,
Thanks for that, it makes much more sense now. I have one more question on this, it's more to do with business process really (or what the business can & cannot do !!)
Misc Invoices will be created in our system, and we are building a new application that will allow users to upload attachments into our database when they create these invoices. A batch job will then FTP any attachments up to SIS when we post the ISXML file.
If our users miss this timing (i.e. they need to upload an attachment but we have already sent the ISXML and any existing attachments) will they be able to upload directly via the IATA website ? Also, is it possible to upload to the IATA website before the matching invoice has been uploaded ?

From: IATA
Posted: Tuesday, September 21, 2010 10:05 AM
Subject: Attachments on Misc XML Invoices

Yes, you would add the attachment node with the single element AttachmentIndicatorOriginal and IS provides the rest. E.g., you could upload:

Attachment
-- AttachmentIndicatorOriginal = N (note that N is incorrect if I'm uploading attachments, but that's OK)

and, if you then upload 10 attachments, IS would output:

Attachment
-- AttachmentIndicatorOriginal = N
-- AttachmentIndicatorValidated = Y
-- NumberOfAttachments = 10

James

Replied by James S on 2010-09-22 09:14:21
Hi.
  1. Yes, you will be able to upload the zip file of attachments before the invoices which the attachments reference are uploaded. Obviously, if the invoice isn't uploaded then those supporting docs will become orphans and not be part of a billing. Also note that you can upload the supporting doc file for about a day after the invoices are due. This is called the "Supporting Attachments Linking Deadline" and is detailed in the ISPG 9.6.
  2. Given the above, I would suggest that you (as a larger carrier with a (presumably) sophisticated system) force your users to do everything through your system, so that your database has the entire billing as it went out. However, users will also be able to log into IS-WEB and find a invoice/transaction and add a supporting doc (before the deadline). There is even a shortcut report that will allow them to show transactions that had the Indicator set to yes but don't currently have any supporting docs. Of course, this means that all applicable users will need a username and password within IS-WEB, which might be another reason you'd want to force everything through your system.

 
Replied by Peter W (British Airways) on 2010-09-22 09:38:52
Excellent, thanks for that
We fully intend for the users to do everything via our application, but it's nice to know there is another way of uploading attachments if the users 'forget'
 
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