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Line item under Misc Billing

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Created by Shankar S on 2010-08-30 13:39:38 Back to Topics

Line item under Misc Billing

 
Hi
 
Need example to understand line item.
 
Today Emirates provides engineering service to carrier BB.
Carrier BB operates two flights every day.
Emirates prepares excel sheet which has following columns :
Date, Flight No, Flight Sector, Aircraft Reg No, Aircraft Type, Service type and Amount charged.
In the excel there are two rows for each date as service is provided to two flights every day.
At the end of the month there are 60 rows in the excel which is 30 days x 2 flights. 
 
Can we call these rows as line number item.
 
Pls clarify with example for our understanding.
 
Replied by Nicholas C (IATA) on 2010-08-31 19:56:37
Hi Shankar
That would depend on the extent the the service and unit costs were the same. If you have a standard charge of USD1000 for handling, you could actually have just 1 line item, reading Date from/to, HandlingLM, DXB, Engineering transit services, 60, EA, 1000, 60000, 60000, being 60 services at USD1000 each, totalling USD60000. Line item details would be Registration number, aircraft type code, flight number/date and possibly some extra recommended fields like contract number.
 
It seems you could also have 2 line items of 30 units each, with the 1st line item relating to flight BB123, and the second line item relating to flight BB456, with the line item details as above.
 
Or you could list every flight individually, with the period being a single date, resulting in 60 line items of 1 unit each.

From:
Posted: Monday, August 30, 2010 1:39 PM
Subject: Line item under Misc Billing

 
Hi
 
Need example to understand line item.
 
Today Emirates provides engineering service to carrier BB.
Carrier BB operates two flights every day.
Emirates prepares excel sheet which has following columns :
Date, Flight No, Flight Sector, Aircraft Reg No, Aircraft Type, Service type and Amount charged.
In the excel there are two rows for each date as service is provided to two flights every day.
At the end of the month there are 60 rows in the excel which is 30 days x 2 flights. 
 
Can we call these rows as line number item.
 
Pls clarify with example for our understanding.
 
Replied by Shankar S on 2010-09-06 15:46:54
Dear Nick
 
Thank you for the reply.
 
Based on your exlanation, I have prepared below example. Pls confirm if my understanding is correct: 

We can club transactions into one line item if flight no, Aircraft type, Registration number and amount are same for the date range.

Example 1 :

Line Item Number 1- For date range 1-30th, for flight No BB123,  Aircraft type 777,  Registration number AXKE7 the charge is 30 x USD1000= USD30,000

Line Item Number 2- For date range 1-30th, for flight No BB456,  Aircraft type 380, Registration number AXKE7, the charge is 30 x USD1500= USD45,000

Example 2 :

Suppose out of 30 days, on one of the days which is14th August, for flight BB126, there was some extra charge for break down, that can be taken out and shown as another line item. 

Line Item Number 1- For date 14th Aug, for flight No BB123, Aircraft type 777, Registration number AXKE7, the charge is 1 x USD1200 = USD1200

Line Item Number  2- For date range 1-30th, for flight No BB123, Aircraft type 777,  Registration number AXKE7 the charge is 29 x USD1000= USD29,000

Line Item Number 3- For date range 1-30th, for flight No BB456,  Aircraft type 380,  Registration number AXKE7, the charge is 30 x USD1500= USD45,000.

As per my understanding all above line items can be shown in one invoice.

Rgds


From: IATA
Posted: Tuesday, August 31, 2010 7:56 PM
Subject: Line item under Misc Billing

Hi Shankar
That would depend on the extent the the service and unit costs were the same. If you have a standard charge of USD1000 for handling, you could actually have just 1 line item, reading Date from/to, HandlingLM, DXB, Engineering transit services, 60, EA, 1000, 60000, 60000, being 60 services at USD1000 each, totalling USD60000. Line item details would be Registration number, aircraft type code, flight number/date and possibly some extra recommended fields like contract number.
 
It seems you could also have 2 line items of 30 units each, with the 1st line item relating to flight BB123, and the second line item relating to flight BB456, with the line item details as above.
 
Or you could list every flight individually, with the period being a single date, resulting in 60 line items of 1 unit each.

From:
Posted: Monday, August 30, 2010 1:39 PM
Subject: Line item under Misc Billing

 
Hi
 
Need example to understand line item.
 
Today Emirates provides engineering service to carrier BB.
Carrier BB operates two flights every day.
Emirates prepares excel sheet which has following columns :
Date, Flight No, Flight Sector, Aircraft Reg No, Aircraft Type, Service type and Amount charged.
In the excel there are two rows for each date as service is provided to two flights every day.
At the end of the month there are 60 rows in the excel which is 30 days x 2 flights. 
 
Can we call these rows as line number item.
 
Pls clarify with example for our understanding.
 
Replied by Nicholas C (IATA) on 2010-09-10 19:50:25

Hi Shankar
Almost I think. Aircraft Registration is at line item detail level, so if you wanted to record it, you need to do it at that level. But you could certainly put all 30 BB123 into one line item, and all 30 BB456 into another as in your example 1.
 
In example 2, again you have a number of possibilities. You  can show it as you suggest if you want. Alternatively you can show two line items as before, but include the 30 line item details for the first line item, with one line showing the different charge applicable to the 14th Aug, or if the aircraft and base charge were the same but there was an additional charge for something, you can show against the line item detail for 14th Aug an Add On charge for the extra USD200.
 
Your invoice is still Engineering, so you can include on that one invoice any Charge Codes applicable to engineering, so you might have Pool spares usage in there too, for example. As long as they are the same country. You can't combine services provided in more than one country on the same invoice. So if you provide engineering services to BB in both DXB and DOH, you need two separate invoices.

From:
Posted: Monday, September 06, 2010 3:46 PM
Subject: Line item under Misc Billing

Dear Nick
 
Thank you for the reply.
 
Based on your exlanation, I have prepared below example. Pls confirm if my understanding is correct: 

We can club transactions into one line item if flight no, Aircraft type, Registration number and amount are same for the date range.

Example 1 :

Line Item Number 1- For date range 1-30th, for flight No BB123,  Aircraft type 777,  Registration number AXKE7 the charge is 30 x USD1000= USD30,000

Line Item Number 2- For date range 1-30th, for flight No BB456,  Aircraft type 380, Registration number AXKE7, the charge is 30 x USD1500= USD45,000

Example 2 :

Suppose out of 30 days, on one of the days which is14th August, for flight BB126, there was some extra charge for break down, that can be taken out and shown as another line item. 

Line Item Number 1- For date 14th Aug, for flight No BB123, Aircraft type 777, Registration number AXKE7, the charge is 1 x USD1200 = USD1200

Line Item Number  2- For date range 1-30th, for flight No BB123, Aircraft type 777,  Registration number AXKE7 the charge is 29 x USD1000= USD29,000

Line Item Number 3- For date range 1-30th, for flight No BB456,  Aircraft type 380,  Registration number AXKE7, the charge is 30 x USD1500= USD45,000.

As per my understanding all above line items can be shown in one invoice.

Rgds


From: IATA
Posted: Tuesday, August 31, 2010 7:56 PM
Subject: Line item under Misc Billing

Hi Shankar
That would depend on the extent the the service and unit costs were the same. If you have a standard charge of USD1000 for handling, you could actually have just 1 line item, reading Date from/to, HandlingLM, DXB, Engineering transit services, 60, EA, 1000, 60000, 60000, being 60 services at USD1000 each, totalling USD60000. Line item details would be Registration number, aircraft type code, flight number/date and possibly some extra recommended fields like contract number.
 
It seems you could also have 2 line items of 30 units each, with the 1st line item relating to flight BB123, and the second line item relating to flight BB456, with the line item details as above.
 
Or you could list every flight individually, with the period being a single date, resulting in 60 line items of 1 unit each.

From:
Posted: Monday, August 30, 2010 1:39 PM
Subject: Line item under Misc Billing

 
Hi
 
Need example to understand line item.
 
Today Emirates provides engineering service to carrier BB.
Carrier BB operates two flights every day.
Emirates prepares excel sheet which has following columns :
Date, Flight No, Flight Sector, Aircraft Reg No, Aircraft Type, Service type and Amount charged.
In the excel there are two rows for each date as service is provided to two flights every day.
At the end of the month there are 60 rows in the excel which is 30 days x 2 flights. 
 
Can we call these rows as line number item.
 
Pls clarify with example for our understanding.
 
 
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