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Mandatory Requirements for Correspondence Invoices

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Created by Peter W (British Airways) on 2010-09-15 10:55:46 Back to Topics

Mandatory Requirements for Correspondence Invoices

Linking into the question about Rejection Invoices. Will the mandatory details be required for correspondence invoices ?
Replied by James S on 2010-09-20 06:43:00
Hi.
 
Correspondence can only go via the web interface (ie, not IS-WEB or IS-IDEC), so there is no record structure or set of fields published.
 
Furthermore, you shouldn't think of correspondence as going on an invoice; they're more similar to an email. Because there is no settlement value associated with correspondence, they don't go on invoices and they're not constrained by the concept of periods (ie, they're transmitted immediately).
 
The fields aren't published in the ISPG or record structures, but correspondences are quite simple -- basically a link to the previous item, text, and an opportunity to upload supporting documents.
 
James
Replied by Peter W (British Airways) on 2010-09-21 06:32:25
James, thanks for that.
 So on a Misc invoice, the correspondence details on the invoice header are for reference to 'correspondence' via the web interface only. If an invoice is raised refernecing these details, then it will still need all the line item details ?

From: IATA
Posted: Monday, September 20, 2010 6:43 AM
Subject: Mandatory Requirements for Correspondence Invoices

Hi.
 
Correspondence can only go via the web interface (ie, not IS-WEB or IS-IDEC), so there is no record structure or set of fields published.
 
Furthermore, you shouldn't think of correspondence as going on an invoice; they're more similar to an email. Because there is no settlement value associated with correspondence, they don't go on invoices and they're not constrained by the concept of periods (ie, they're transmitted immediately).
 
The fields aren't published in the ISPG or record structures, but correspondences are quite simple -- basically a link to the previous item, text, and an opportunity to upload supporting documents.
 
James
Replied by James S on 2010-09-21 08:19:05
Hi. Two break this up into 2 questions:
 
  1. Yes, the CorrespondenceDetails node is only as a reference to the correspondence that has been created in IS-WEB. IS-WEB will issue a reference number, and that would be entered into your system in order to place it on the IS-XML.
  2. You would create the Misc invoice in the same charge category / charge code as the original. When you specify the Corr...Details node, the validation for line item details would be turned off, so you'd only enter a line item, likely with an amount that was granted in the authority to bill and a quantity of 1.

James

 
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