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Invoice Number - Duplicate check

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Created by Khairiah M (Malaysia Airlines) on 2012-07-10 04:19:23 Back to Topics

Invoice Number - Duplicate check

Dear IATA,

 

ISPG mandates that the invoice number should be unique across the financial year for all the types of billing. We have inbuilt checks in our revenue accounting (RA) system, however since RA system for Passenger and Cargo are in two different instances (not interrelated) .Hence, the above issue occurred.

 

Also incorporating different invoice formats for different billing categories will lead to changes in the our financial system.

 

This may affect other carriers who are using different applications for their Passenger, Cargo and Miscellaneous functionality. As an airline could use different systems for different billing categories owned by different vendors, it would be hard to validate the invoice numbers across numerous systems.

 

Can IATA limit this duplicate invoice check at an individual billing Category level and not across all billing category; Passenger, Miscellaneous and Cargo Categories?

 

Regards,

Siti

Replied by Ashley H on 2012-07-23 15:10:09

Dear Siti,

 

You can follow different sequences across your systems for invoice numbers.

 

For example, some carriers prefix invoices with the Billing category letter – e.g. PAX invoices as P000001, Cargo as C00001, etc. This helps them to keep invoices unique across multiple systems.

 

Regards,

Ashley

 

From: MOHAMMED YUSOFF Siti Khairiah
Posted At: July-10-12 4:19 AM
Posted To: SIS Forums - Requirements & Functionality
Conversation: Invoice Number - Duplicate check
Subject: Invoice Number - Duplicate check

 

Dear IATA,

 

ISPG mandates that the invoice number should be unique across the financial year for all the types of billing. We have inbuilt checks in our revenue accounting (RA) system, however since RA system for Passenger and Cargo are in two different instances (not interrelated) .Hence, the above issue occurred.

 

Also incorporating different invoice formats for different billing categories will lead to changes in the our financial system.

 

This may affect other carriers who are using different applications for their Passenger, Cargo and Miscellaneous functionality. As an airline could use different systems for different billing categories owned by different vendors, it would be hard to validate the invoice numbers across numerous systems.

 

Can IATA limit this duplicate invoice check at an individual billing Category level and not across all billing category; Passenger, Miscellaneous and Cargo Categories?

 

Regards,

Siti

 
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