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Grace period for inward and outward billings

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Created by Zhu H (SIA Cargo) on 2011-02-18 04:36:35 Back to Topics

Grace period for inward and outward billings

Hi,
 
I would like to confirm my understanding as below:
 
For outward billings, there is a grace period of 6 months. E.g.: A bills B. If B has fully migrated for 6 months, A has to bill B via IS-WEB if A's system is not ready for SIS.
 
Similarly for inward billings, there is a grace period of 3 months. E.g: Once B has fully migrated for 3 months, B will no longer send hardcopy inward billings to A. A has to download inward billings from IS-WEB.
 
Thanks alot for your assistance.
Replied by Nyambu I (Kenya Airways) on 2011-02-21 23:06:29



From:
Posted: Monday, February 21, 2011 2:36 PM
Subject: Grace period for inward and outward billings

Hi,
 
1. In addition to the 6-month grace period, there is also a 6-month hold from the date of go-live, as agreed by the ICH Panel. So a migrated carrier can only call this option 6 months after SIS goes live, and then apply it with 6 months advance warning to its counterparties.

Please also note that this can only be applied from the availability of the functionality, so for Cargo and UATP the 6 months + 6 months applies from the go-live date of this functionality.

2. This is correct, 3 months after go-live migrated carriers will be allowed to stop sending paper invoices.

Hope this helps.


From:
Posted: Friday, February 18, 2011 4:36 AM
Subject: Grace period for inward and outward billings

Hi,
 
I would like to confirm my understanding as below:
 
For outward billings, there is a grace period of 6 months. E.g.: A bills B. If B has fully migrated for 6 months, A has to bill B via IS-WEB if A's system is not ready for SIS.
 
Similarly for inward billings, there is a grace period of 3 months. E.g: Once B has fully migrated for 3 months, B will no longer send hardcopy inward billings to A. A has to download inward billings from IS-WEB.
 
Thanks alot for your assistance.
Replied by Ashley H on 2011-02-28 17:14:46
Hi Karen,
 
Regarding your question, we would like to provide a more detailed explanation to make this topic clearer:
 

Removing the paper:

Migrated billing carriers may remove the paper invoice three (3) months after migration

Bilateral agreements for an earlier or later removal possible

Non-migrated billed carriers have to access IS-WEB in order to receive their invoices 
(Access IS-WEB, manually search their invoices and supporting documents and print them out on their printer and paper)

 

This rule is currently valid for IATA. ACH carriers have just voted to remove the paper immediately after migration.

The RAWG is reviewing this rule and it could be that there will be a paper brought forward to RA45 to align with ACH.

Reason: migrated carriers do not work anymore with their previous system and hence it is an enormous effort (and costs) to provide the paper invoice and ship it.

 

The non-migrated billed carrier however can just enter IS-WEB and get his invoice at time of settlement – which allows him to streamline his processes.

Note: on a bilateral basis, the carriers could agree to remove the paper without changing the rule in the RAM

 

Conclusion: I suggest you do not rely on this and set up the processes which are most efficient for your carrier (most probably to download your invoice via IS-WEB)

 

Responding SIS billings through SIS:

If an airline receives a billing or rejection or correspondence that was submitted via SIS, and it wishes to dispute that billing, rejection or correspondence, it has to do so via SIS, therefore for such cases RAM Chapter A10 Part 2 applies.

 

This means, that a non-migrated carrier is hit from the 1st day on. Migrated billing carriers will send prime billings and rejections in the 1st period SIS goes live. If a non-migrated carrier wishes to reject such a billing or enter correspondence, then it has to use SIS and IS-WEB. 

 

Blocking ICH F12 claims:

A fully migrated carrier can block receiving F12 claims from non-migrated carriers after a notice period of 6 months. This rule will become active 6 months after SIS-go live in September 2011.

 

As you see above, there is no grace period.

A non-migrated carrier will be hit in the first period after SIS go-live.

You have to be prepared to this, define your business processes as non-migrated carrier; calculate the additional manual effort you will encounter (which is based on the migration plans of your major interline partners).

Please do not underestimate the manual effort to enter the required transactions in IS-WEB.
 
I hope this helps.
Best regards

From:
Posted: Friday, February 18, 2011 4:36 AM
Subject: Grace period for inward and outward billings

Hi,
 
I would like to confirm my understanding as below:
 
For outward billings, there is a grace period of 6 months. E.g.: A bills B. If B has fully migrated for 6 months, A has to bill B via IS-WEB if A's system is not ready for SIS.
 
Similarly for inward billings, there is a grace period of 3 months. E.g: Once B has fully migrated for 3 months, B will no longer send hardcopy inward billings to A. A has to download inward billings from IS-WEB.
 
Thanks alot for your assistance.
Replied by Zhu H (SIA Cargo) on 2011-03-24 03:55:19
Hi,
 
I do not really understand Point 1. Could you illustrate with an example in relation to this pls?
 
Thanks and regards,
Karen


From:
Posted: Monday, February 21, 2011 11:06 PM
Subject: Grace period for inward and outward billings




From:
Posted: Monday, February 21, 2011 2:36 PM
Subject: Grace period for inward and outward billings

Hi,
 
1. In addition to the 6-month grace period, there is also a 6-month hold from the date of go-live, as agreed by the ICH Panel. So a migrated carrier can only call this option 6 months after SIS goes live, and then apply it with 6 months advance warning to its counterparties.

Please also note that this can only be applied from the availability of the functionality, so for Cargo and UATP the 6 months + 6 months applies from the go-live date of this functionality.

2. This is correct, 3 months after go-live migrated carriers will be allowed to stop sending paper invoices.

Hope this helps.


From:
Posted: Friday, February 18, 2011 4:36 AM
Subject: Grace period for inward and outward billings

Hi,
 
I would like to confirm my understanding as below:
 
For outward billings, there is a grace period of 6 months. E.g.: A bills B. If B has fully migrated for 6 months, A has to bill B via IS-WEB if A's system is not ready for SIS.
 
Similarly for inward billings, there is a grace period of 3 months. E.g: Once B has fully migrated for 3 months, B will no longer send hardcopy inward billings to A. A has to download inward billings from IS-WEB.
 
Thanks alot for your assistance.
Replied by Esther L (SIA) on 2011-04-19 23:33:08

Hi Hoang

 

Just to clarify:

 

Assumptions:

1. IATA SIS Go-live for Misc Billings is in Sept 2011.

2. Airline A cut over to SIS platform via IS-XML file for misc billings in Sept 2011.

3. Airline B will be cutting over to SIS platform via IS-XML file for misc billings only in Sept 2012.

4. In the meantime, from Sept 2011 onwards, with the exception of rejection billings, Airline B will continue to bill Airline A for their misc billings via F12 file in the ICH-WEB. For rejection billings, Airline B will bill via IS-WEB.

 

 

Question:

From when onwards, does Airline B need to bill Airline A via the IS-Web(since Airline B is only ready to submit IS-XML file in Sept 2012) for their original Misc billings ?

 

Is it 6 months later in Mar 2012 or 12 months later in Sept 2012? 

 



From:
Posted: Monday, February 28, 2011 5:14 PM
Subject: Grace period for inward and outward billings

Hi Karen,
 
Regarding your question, we would like to provide a more detailed explanation to make this topic clearer:
 

Removing the paper:

Migrated billing carriers may remove the paper invoice three (3) months after migration

Bilateral agreements for an earlier or later removal possible

Non-migrated billed carriers have to access IS-WEB in order to receive their invoices 
(Access IS-WEB, manually search their invoices and supporting documents and print them out on their printer and paper)

 

This rule is currently valid for IATA. ACH carriers have just voted to remove the paper immediately after migration.

The RAWG is reviewing this rule and it could be that there will be a paper brought forward to RA45 to align with ACH.

Reason: migrated carriers do not work anymore with their previous system and hence it is an enormous effort (and costs) to provide the paper invoice and ship it.

 

The non-migrated billed carrier however can just enter IS-WEB and get his invoice at time of settlement – which allows him to streamline his processes.

Note: on a bilateral basis, the carriers could agree to remove the paper without changing the rule in the RAM

 

Conclusion: I suggest you do not rely on this and set up the processes which are most efficient for your carrier (most probably to download your invoice via IS-WEB)

 

Responding SIS billings through SIS:

If an airline receives a billing or rejection or correspondence that was submitted via SIS, and it wishes to dispute that billing, rejection or correspondence, it has to do so via SIS, therefore for such cases RAM Chapter A10 Part 2 applies.

 

This means, that a non-migrated carrier is hit from the 1st day on. Migrated billing carriers will send prime billings and rejections in the 1st period SIS goes live. If a non-migrated carrier wishes to reject such a billing or enter correspondence, then it has to use SIS and IS-WEB. 

 

Blocking ICH F12 claims:

A fully migrated carrier can block receiving F12 claims from non-migrated carriers after a notice period of 6 months. This rule will become active 6 months after SIS-go live in September 2011.

 

As you see above, there is no grace period.

A non-migrated carrier will be hit in the first period after SIS go-live.

You have to be prepared to this, define your business processes as non-migrated carrier; calculate the additional manual effort you will encounter (which is based on the migration plans of your major interline partners).

Please do not underestimate the manual effort to enter the required transactions in IS-WEB.
 
I hope this helps.
Best regards

From:
Posted: Friday, February 18, 2011 4:36 AM
Subject: Grace period for inward and outward billings

Hi,
 
I would like to confirm my understanding as below:
 
For outward billings, there is a grace period of 6 months. E.g.: A bills B. If B has fully migrated for 6 months, A has to bill B via IS-WEB if A's system is not ready for SIS.
 
Similarly for inward billings, there is a grace period of 3 months. E.g: Once B has fully migrated for 3 months, B will no longer send hardcopy inward billings to A. A has to download inward billings from IS-WEB.
 
Thanks alot for your assistance.
Replied by Ashley H on 2011-04-20 16:12:20

Dear Esther,

 

I am assuming you are referring to the ICH F12 claims blocking option. As previously stated in our earlier reply, once a carrier is fully migrated, it can call the option to only receive invoices from its interline partners via SIS (i.e. IS Web). In this regard, the ICH Panel has enforced a six-month hold on this option. This six-month hold is effective the date the functionality goes live – as a side note, for Cargo and UATP this hold will take effect from April 2012, as opposed to Sept 2011.

 

After this six-month hold, a fully migrated carrier can call this option with a six-month notice. So within 12 months after SIS goes live, a non-migrated carrier must be ready to bill its migrated partner via IS Web.

 

Hope this helps.



From:
Posted: Tuesday, April 19, 2011 11:33 PM
Subject: Grace period for inward and outward billings


Hi Hoang

 

Just to clarify:

 

Assumptions:

1. IATA SIS Go-live for Misc Billings is in Sept 2011.

2. Airline A cut over to SIS platform via IS-XML file for misc billings in Sept 2011.

3. Airline B will be cutting over to SIS platform via IS-XML file for misc billings only in Sept 2012.

4. In the meantime, from Sept 2011 onwards, with the exception of rejection billings, Airline B will continue to bill Airline A for their misc billings via F12 file in the ICH-WEB. For rejection billings, Airline B will bill via IS-WEB.

 

 

Question:

From when onwards, does Airline B need to bill Airline A via the IS-Web(since Airline B is only ready to submit IS-XML file in Sept 2012) for their original Misc billings ?

 

Is it 6 months later in Mar 2012 or 12 months later in Sept 2012? 

 



From:
Posted: Monday, February 28, 2011 5:14 PM
Subject: Grace period for inward and outward billings

Hi Karen,
 
Regarding your question, we would like to provide a more detailed explanation to make this topic clearer:
 

Removing the paper:

Migrated billing carriers may remove the paper invoice three (3) months after migration

Bilateral agreements for an earlier or later removal possible

Non-migrated billed carriers have to access IS-WEB in order to receive their invoices 
(Access IS-WEB, manually search their invoices and supporting documents and print them out on their printer and paper)

 

This rule is currently valid for IATA. ACH carriers have just voted to remove the paper immediately after migration.

The RAWG is reviewing this rule and it could be that there will be a paper brought forward to RA45 to align with ACH.

Reason: migrated carriers do not work anymore with their previous system and hence it is an enormous effort (and costs) to provide the paper invoice and ship it.

 

The non-migrated billed carrier however can just enter IS-WEB and get his invoice at time of settlement – which allows him to streamline his processes.

Note: on a bilateral basis, the carriers could agree to remove the paper without changing the rule in the RAM

 

Conclusion: I suggest you do not rely on this and set up the processes which are most efficient for your carrier (most probably to download your invoice via IS-WEB)

 

Responding SIS billings through SIS:

If an airline receives a billing or rejection or correspondence that was submitted via SIS, and it wishes to dispute that billing, rejection or correspondence, it has to do so via SIS, therefore for such cases RAM Chapter A10 Part 2 applies.

 

This means, that a non-migrated carrier is hit from the 1st day on. Migrated billing carriers will send prime billings and rejections in the 1st period SIS goes live. If a non-migrated carrier wishes to reject such a billing or enter correspondence, then it has to use SIS and IS-WEB. 

 

Blocking ICH F12 claims:

A fully migrated carrier can block receiving F12 claims from non-migrated carriers after a notice period of 6 months. This rule will become active 6 months after SIS-go live in September 2011.

 

As you see above, there is no grace period.

A non-migrated carrier will be hit in the first period after SIS go-live.

You have to be prepared to this, define your business processes as non-migrated carrier; calculate the additional manual effort you will encounter (which is based on the migration plans of your major interline partners).

Please do not underestimate the manual effort to enter the required transactions in IS-WEB.
 
I hope this helps.
Best regards

From:
Posted: Friday, February 18, 2011 4:36 AM
Subject: Grace period for inward and outward billings

Hi,
 
I would like to confirm my understanding as below:
 
For outward billings, there is a grace period of 6 months. E.g.: A bills B. If B has fully migrated for 6 months, A has to bill B via IS-WEB if A's system is not ready for SIS.
 
Similarly for inward billings, there is a grace period of 3 months. E.g: Once B has fully migrated for 3 months, B will no longer send hardcopy inward billings to A. A has to download inward billings from IS-WEB.
 
Thanks alot for your assistance.
Replied by Esther L (SIA) on 2011-04-24 03:21:59

Hi Hoang

Thanks for your prompt reply. =)

Just to clarify, when you say "a carrier is fully migrated", are you referring to full migration for a class of billings eg Pax, or are you referring to full migration for all classes of billings ie Pax, Cargo, Uatp, and Misc?

Thanks

Esther 



From:
Posted: Thursday, April 21, 2011 11:00 AM
Subject: Grace period for inward and outward billings

Dear Esther,

 

I am assuming you are referring to the ICH F12 claims blocking option. As previously stated in our earlier reply, once a carrier is fully migrated, it can call the option to only receive invoices from its interline partners via SIS (i.e. IS Web). In this regard, the ICH Panel has enforced a six-month hold on this option. This six-month hold is effective the date the functionality goes live – as a side note, for Cargo and UATP this hold will take effect from April 2012, as opposed to Sept 2011.

 

After this six-month hold, a fully migrated carrier can call this option with a six-month notice. So within 12 months after SIS goes live, a non-migrated carrier must be ready to bill its migrated partner via IS Web.

 

Hope this helps.



From:
Posted: Tuesday, April 19, 2011 11:33 PM
Subject: Grace period for inward and outward billings


Hi Hoang

 

Just to clarify:

 

Assumptions:

1. IATA SIS Go-live for Misc Billings is in Sept 2011.

2. Airline A cut over to SIS platform via IS-XML file for misc billings in Sept 2011.

3. Airline B will be cutting over to SIS platform via IS-XML file for misc billings only in Sept 2012.

4. In the meantime, from Sept 2011 onwards, with the exception of rejection billings, Airline B will continue to bill Airline A for their misc billings via F12 file in the ICH-WEB. For rejection billings, Airline B will bill via IS-WEB.

 

 

Question:

From when onwards, does Airline B need to bill Airline A via the IS-Web(since Airline B is only ready to submit IS-XML file in Sept 2012) for their original Misc billings ?

 

Is it 6 months later in Mar 2012 or 12 months later in Sept 2012? 

 



From:
Posted: Monday, February 28, 2011 5:14 PM
Subject: Grace period for inward and outward billings

Hi Karen,
 
Regarding your question, we would like to provide a more detailed explanation to make this topic clearer:
 

Removing the paper:

Migrated billing carriers may remove the paper invoice three (3) months after migration

Bilateral agreements for an earlier or later removal possible

Non-migrated billed carriers have to access IS-WEB in order to receive their invoices 
(Access IS-WEB, manually search their invoices and supporting documents and print them out on their printer and paper)

 

This rule is currently valid for IATA. ACH carriers have just voted to remove the paper immediately after migration.

The RAWG is reviewing this rule and it could be that there will be a paper brought forward to RA45 to align with ACH.

Reason: migrated carriers do not work anymore with their previous system and hence it is an enormous effort (and costs) to provide the paper invoice and ship it.

 

The non-migrated billed carrier however can just enter IS-WEB and get his invoice at time of settlement – which allows him to streamline his processes.

Note: on a bilateral basis, the carriers could agree to remove the paper without changing the rule in the RAM

 

Conclusion: I suggest you do not rely on this and set up the processes which are most efficient for your carrier (most probably to download your invoice via IS-WEB)

 

Responding SIS billings through SIS:

If an airline receives a billing or rejection or correspondence that was submitted via SIS, and it wishes to dispute that billing, rejection or correspondence, it has to do so via SIS, therefore for such cases RAM Chapter A10 Part 2 applies.

 

This means, that a non-migrated carrier is hit from the 1st day on. Migrated billing carriers will send prime billings and rejections in the 1st period SIS goes live. If a non-migrated carrier wishes to reject such a billing or enter correspondence, then it has to use SIS and IS-WEB. 

 

Blocking ICH F12 claims:

A fully migrated carrier can block receiving F12 claims from non-migrated carriers after a notice period of 6 months. This rule will become active 6 months after SIS-go live in September 2011.

 

As you see above, there is no grace period.

A non-migrated carrier will be hit in the first period after SIS go-live.

You have to be prepared to this, define your business processes as non-migrated carrier; calculate the additional manual effort you will encounter (which is based on the migration plans of your major interline partners).

Please do not underestimate the manual effort to enter the required transactions in IS-WEB.
 
I hope this helps.
Best regards

From:
Posted: Friday, February 18, 2011 4:36 AM
Subject: Grace period for inward and outward billings

Hi,
 
I would like to confirm my understanding as below:
 
For outward billings, there is a grace period of 6 months. E.g.: A bills B. If B has fully migrated for 6 months, A has to bill B via IS-WEB if A's system is not ready for SIS.
 
Similarly for inward billings, there is a grace period of 3 months. E.g: Once B has fully migrated for 3 months, B will no longer send hardcopy inward billings to A. A has to download inward billings from IS-WEB.
 
Thanks alot for your assistance.
Replied by Ashley H on 2011-04-26 14:14:02
Dear Esther,
 
This is an important distinction. 'Fully migrated' here refers to full migration of billings in any one category (Passenger, Miscellaneous, Cargo, UATP).

Best regards


From:
Posted: Sunday, April 24, 2011 3:21 AM
Subject: Grace period for inward and outward billings


Hi Hoang

Thanks for your prompt reply. =)

Just to clarify, when you say "a carrier is fully migrated", are you referring to full migration for a class of billings eg Pax, or are you referring to full migration for all classes of billings ie Pax, Cargo, Uatp, and Misc?

Thanks

Esther 



From:
Posted: Thursday, April 21, 2011 11:00 AM
Subject: Grace period for inward and outward billings

Dear Esther,

 

I am assuming you are referring to the ICH F12 claims blocking option. As previously stated in our earlier reply, once a carrier is fully migrated, it can call the option to only receive invoices from its interline partners via SIS (i.e. IS Web). In this regard, the ICH Panel has enforced a six-month hold on this option. This six-month hold is effective the date the functionality goes live – as a side note, for Cargo and UATP this hold will take effect from April 2012, as opposed to Sept 2011.

 

After this six-month hold, a fully migrated carrier can call this option with a six-month notice. So within 12 months after SIS goes live, a non-migrated carrier must be ready to bill its migrated partner via IS Web.

 

Hope this helps.



From:
Posted: Tuesday, April 19, 2011 11:33 PM
Subject: Grace period for inward and outward billings


Hi Hoang

 

Just to clarify:

 

Assumptions:

1. IATA SIS Go-live for Misc Billings is in Sept 2011.

2. Airline A cut over to SIS platform via IS-XML file for misc billings in Sept 2011.

3. Airline B will be cutting over to SIS platform via IS-XML file for misc billings only in Sept 2012.

4. In the meantime, from Sept 2011 onwards, with the exception of rejection billings, Airline B will continue to bill Airline A for their misc billings via F12 file in the ICH-WEB. For rejection billings, Airline B will bill via IS-WEB.

 

 

Question:

From when onwards, does Airline B need to bill Airline A via the IS-Web(since Airline B is only ready to submit IS-XML file in Sept 2012) for their original Misc billings ?

 

Is it 6 months later in Mar 2012 or 12 months later in Sept 2012? 

 



From:
Posted: Monday, February 28, 2011 5:14 PM
Subject: Grace period for inward and outward billings

Hi Karen,
 
Regarding your question, we would like to provide a more detailed explanation to make this topic clearer:
 

Removing the paper:

Migrated billing carriers may remove the paper invoice three (3) months after migration

Bilateral agreements for an earlier or later removal possible

Non-migrated billed carriers have to access IS-WEB in order to receive their invoices 
(Access IS-WEB, manually search their invoices and supporting documents and print them out on their printer and paper)

 

This rule is currently valid for IATA. ACH carriers have just voted to remove the paper immediately after migration.

The RAWG is reviewing this rule and it could be that there will be a paper brought forward to RA45 to align with ACH.

Reason: migrated carriers do not work anymore with their previous system and hence it is an enormous effort (and costs) to provide the paper invoice and ship it.

 

The non-migrated billed carrier however can just enter IS-WEB and get his invoice at time of settlement – which allows him to streamline his processes.

Note: on a bilateral basis, the carriers could agree to remove the paper without changing the rule in the RAM

 

Conclusion: I suggest you do not rely on this and set up the processes which are most efficient for your carrier (most probably to download your invoice via IS-WEB)

 

Responding SIS billings through SIS:

If an airline receives a billing or rejection or correspondence that was submitted via SIS, and it wishes to dispute that billing, rejection or correspondence, it has to do so via SIS, therefore for such cases RAM Chapter A10 Part 2 applies.

 

This means, that a non-migrated carrier is hit from the 1st day on. Migrated billing carriers will send prime billings and rejections in the 1st period SIS goes live. If a non-migrated carrier wishes to reject such a billing or enter correspondence, then it has to use SIS and IS-WEB. 

 

Blocking ICH F12 claims:

A fully migrated carrier can block receiving F12 claims from non-migrated carriers after a notice period of 6 months. This rule will become active 6 months after SIS-go live in September 2011.

 

As you see above, there is no grace period.

A non-migrated carrier will be hit in the first period after SIS go-live.

You have to be prepared to this, define your business processes as non-migrated carrier; calculate the additional manual effort you will encounter (which is based on the migration plans of your major interline partners).

Please do not underestimate the manual effort to enter the required transactions in IS-WEB.
 
I hope this helps.
Best regards

From:
Posted: Friday, February 18, 2011 4:36 AM
Subject: Grace period for inward and outward billings

Hi,
 
I would like to confirm my understanding as below:
 
For outward billings, there is a grace period of 6 months. E.g.: A bills B. If B has fully migrated for 6 months, A has to bill B via IS-WEB if A's system is not ready for SIS.
 
Similarly for inward billings, there is a grace period of 3 months. E.g: Once B has fully migrated for 3 months, B will no longer send hardcopy inward billings to A. A has to download inward billings from IS-WEB.
 
Thanks alot for your assistance.
 
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