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Miscellaneous rejections

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Created by Ja L (Korean Air) on 2011-05-02 04:43:33 Back to Topics

Miscellaneous rejections

Dear SIS,
 
According to IS Participation Guide, the following fields are needed when we do rejection for Miscellaneous Invoice.
 
1. The original invoice number & billing month (period)
2. The Line Item No.
3. Charge Category & Code of the original invoice
 
If the inward miscellaneous invoices are issued before SEP2011 by billing carriers, we can't get above fields from
IS-XML.(It is delivered as Paper Invoices.)
We wonder if it is possible to do rejection through IS-XML regarding  Paper invoices.
 
Please let us know the way to do rejection the invoice issued before SEP2011 via IS-XML after go-live.
 
Thanks and best regards,
KJ Lee
Replied by Ashley H on 2011-05-06 11:35:38
Dear Keum Ja,
 
We have included a new chapter in the ISPG release 3.2 to account for rejections on invoice issued prior to migration.
 
As this new version of the ISPG has not been released, I am quoting the passage here for your information.
 
ISPG 3.2 Chapter 11.0/Correspondence Initiation in SIS

In-order to initate a Correspondence in SIS, it is mandatory that the last stage of Rejection is present in SIS. If the last stage Rejection is billed outside of SIS, the system will not allow the Member to initate a Correspondence case via IS-WEB. For such cases as well as for cases where the Correspondence has already begun outside of SIS, the Member will have to continue to process them outside of SIS till it reaches its logical conclusion.

For such correspondence cases which are handled outside of SIS, if a Billing Memo needs to be raised for finalization of correspondence, it can be submitted to SIS in an IS-Format invoice. When raising a billing memo for such type of Correspondence cases, refrain from using Reason Codes "6A" and "6B" as such Billing Memos will fail in the validation process as the system will not be able to trace the Correspondence case. Members can use Reason code "8Z" or any of the bilateral codes (0A – 0Z, 00 – 09) for such type of Billing Memos. Members need to ensure that they supply necessary details in the Reason Remarks sections or as supporting documents so that the carrier receiving the Billing Memo has complete information regarding the reason for raising the Billing Memo.

In addition, you can also review similar questions regarding this topic raised in the Requirements & Functionality discussion board, under the post Clarify the validation on correspondence reference number pls.
 
Hope this helps.
Best regards
Replied by Ja L (Korean Air) on 2011-05-09 02:28:34
Thanks for your reply.
 
We have another query.
 
How can we create our first rejection in SIS for original inward invoice issued outside of SIS.
We kindly request you to populate the proper value in the mandatory fields required on miscellaneous billings regarding the sample case as below.
 
<Sample>
  Billed Carrier : XX/123
           Month : AUG 2011 (Outside of SIS)
           Period : 4
           Invoice number : 123456789
          
< IS-XML>
   - Invoice Header
     Charge Category  :  ?
     Rejection Flag  : Y?
     Rejection Invoice Detail
         Rejection Stage :  1?
         Invoice number :  ?
         Settlement Month Period :  ?
 
   - Line Item
      Charge Code :  ?
      Original Line Item Number :  ?
 
Best regards,
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 



From:
Posted: Friday, May 06, 2011 11:36 AM
Subject: Miscellaneous rejections

Dear Keum Ja,
 
We have included a new chapter in the ISPG release 3.2 to account for rejections on invoice issued prior to migration.
 
As this new version of the ISPG has not been released, I am quoting the passage here for your information.
 
ISPG 3.2 Chapter 11.0/Correspondence Initiation in SIS

In-order to initate a Correspondence in SIS, it is mandatory that the last stage of Rejection is present in SIS. If the last stage Rejection is billed outside of SIS, the system will not allow the Member to initate a Correspondence case via IS-WEB. For such cases as well as for cases where the Correspondence has already begun outside of SIS, the Member will have to continue to process them outside of SIS till it reaches its logical conclusion.

For such correspondence cases which are handled outside of SIS, if a Billing Memo needs to be raised for finalization of correspondence, it can be submitted to SIS in an IS-Format invoice. When raising a billing memo for such type of Correspondence cases, refrain from using Reason Codes "6A" and "6B" as such Billing Memos will fail in the validation process as the system will not be able to trace the Correspondence case. Members can use Reason code "8Z" or any of the bilateral codes (0A – 0Z, 00 – 09) for such type of Billing Memos. Members need to ensure that they supply necessary details in the Reason Remarks sections or as supporting documents so that the carrier receiving the Billing Memo has complete information regarding the reason for raising the Billing Memo.

In addition, you can also review similar questions regarding this topic raised in the Requirements & Functionality discussion board, under the post Clarify the validation on correspondence reference number pls.
 
Hope this helps.
Best regards
Replied by Ja L (Korean Air) on 2011-07-25 02:08:59
Dear SIS,
 
We have not received your reply for our below question.
We look forward to your early reply.
 
Thanks and best regards,


 

From:
Posted: Monday, May 09, 2011 2:28 AM
Subject: Miscellaneous rejections

Thanks for your reply.
 
We have another query.
 
How can we create our first rejection in SIS for original inward invoice issued outside of SIS.
We kindly request you to populate the proper value in the mandatory fields required on miscellaneous billings regarding the sample case as below.
 
<Sample>
  Billed Carrier : XX/123
           Month : AUG 2011 (Outside of SIS)
           Period : 4
           Invoice number : 123456789
          
< IS-XML>
   - Invoice Header
     Charge Category  :  ?
     Rejection Flag  : Y?
     Rejection Invoice Detail
         Rejection Stage :  1?
         Invoice number :  ?
         Settlement Month Period :  ?
 
   - Line Item
      Charge Code :  ?
      Original Line Item Number :  ?
 
Best regards,
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 



From:
Posted: Friday, May 06, 2011 11:36 AM
Subject: Miscellaneous rejections

Dear Keum Ja,
 
We have included a new chapter in the ISPG release 3.2 to account for rejections on invoice issued prior to migration.
 
As this new version of the ISPG has not been released, I am quoting the passage here for your information.
 
ISPG 3.2 Chapter 11.0/Correspondence Initiation in SIS

In-order to initate a Correspondence in SIS, it is mandatory that the last stage of Rejection is present in SIS. If the last stage Rejection is billed outside of SIS, the system will not allow the Member to initate a Correspondence case via IS-WEB. For such cases as well as for cases where the Correspondence has already begun outside of SIS, the Member will have to continue to process them outside of SIS till it reaches its logical conclusion.

For such correspondence cases which are handled outside of SIS, if a Billing Memo needs to be raised for finalization of correspondence, it can be submitted to SIS in an IS-Format invoice. When raising a billing memo for such type of Correspondence cases, refrain from using Reason Codes "6A" and "6B" as such Billing Memos will fail in the validation process as the system will not be able to trace the Correspondence case. Members can use Reason code "8Z" or any of the bilateral codes (0A – 0Z, 00 – 09) for such type of Billing Memos. Members need to ensure that they supply necessary details in the Reason Remarks sections or as supporting documents so that the carrier receiving the Billing Memo has complete information regarding the reason for raising the Billing Memo.

In addition, you can also review similar questions regarding this topic raised in the Requirements & Functionality discussion board, under the post Clarify the validation on correspondence reference number pls.
 
Hope this helps.
Best regards
Replied by Ashley H on 2011-08-03 13:28:57
Dear Keum Ja,
 
Regarding your question, I have provided below an extract of an Miscellaneous invoice created during our User Acceptance Testing.
 
Hope you will find this helpful.
 
Best regards
 

<Invoice>

    <InvoiceHeader>

      <InvoiceNumber>BR00000035</InvoiceNumber>

      <InvoiceDate>2011-07-06</InvoiceDate>

      <InvoiceType>Invoice</InvoiceType>

      <ChargeCategory>Mail</ChargeCategory>

      <SellerOrganization>

        <OrganizationID>055</OrganizationID>

      </SellerOrganization>

      <BuyerOrganization>

        <OrganizationID>082</OrganizationID>

      </BuyerOrganization>

      <OtherOrganization>

        <OrganizationType>RemitTo</OrganizationType>

      </OtherOrganization>

      <PaymentTerms>

        <CurrencyCode>USD</CurrencyCode>

        <ClearanceCurrencyCode>EUR</ClearanceCurrencyCode>

        <ExchangeRate>1.41694</ExchangeRate>

        <SettlementMonthPeriod>110704</SettlementMonthPeriod>

        <SettlementMethod>I</SettlementMethod>

      </PaymentTerms>

      <ISDetails>

        <DigitalSignatureFlag>Y</DigitalSignatureFlag>

        <SuspendedFlag>Y</SuspendedFlag>

        <RejectionFlag>Y</RejectionFlag>

        <RejectedInvoiceDetails>

          <RejectionStage>1</RejectionStage>

         <InvoiceNumber>BR11558888</InvoiceNumber>

          <SettlementMonthPeriod>110401</SettlementMonthPeriod>

        </RejectedInvoiceDetails>

      </ISDetails>

      <Attachment>

        <AttachmentIndicatorOriginal>N</AttachmentIndicatorOriginal>

        <AttachmentIndicatorValidated>Y</AttachmentIndicatorValidated>

        <NumberOfAttachments>4</NumberOfAttachments>

      </Attachment>

    </InvoiceHeader>

    <LineItem>

      <LineItemNumber>1</LineItemNumber>

      <ChargeCode>Misc</ChargeCode>

      <Description>test rejection invoice attachment</Description>

      <StartDate>2011-07-01</StartDate>

      <EndDate>2011-07-31</EndDate>

      <Quantity UOMCode="EA">1</Quantity>

      <UnitPrice SF="1">15000.0000</UnitPrice>

      <ChargeAmount>15000.000</ChargeAmount>

      <TotalNetAmount>15000.000</TotalNetAmount>

      <OriginalLineItemNumber>1</OriginalLineItemNumber>

    </LineItem>

    <InvoiceSummary>

      <LineItemCount>1</LineItemCount>

      <TotalLineItemAmount>15000.000</TotalLineItemAmount>

      <TotalAmount>15000.000</TotalAmount>

      <TotalAmountInClearanceCurrency>10586.193</TotalAmountInClearanceCurrency>

    </InvoiceSummary>

  </Invoice>

 
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