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Late Submissions of Cargo Billings

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Created by Shanti D (Air Canada) on 2011-05-02 11:35:35 Back to Topics

Late Submissions of Cargo Billings

Hi What will happen to billings that come in late? Currently we expect that all invoices in a single weekly file, will contain the same billing month and period number viz. that of the current open billing period. Will Late billings be present in the regular weekly files with a mismatched billing period? If yes, is there a way we can tell from the contents of the file, to which billing period the file belongs (since there will be more than one billing period in the file due to late submissions)? For instance, will the invoices be presented in ascending/descending order of billing period? Thanks Shanti (Air Canada)
Replied by Ashley H on 2011-05-03 13:06:20

Dear Shanti,

 

I am assuming you are asking about Late Submissions and not Future Dated Submissions. In this case, please find the reply below:

 

A late submission is still a late submission in the same billing period (rather than an early submission from a later period). So it will still appear with the same billing period as the rest of the batch. So all files output at the end of the period will be for that billing period, and sorting should not be an issue.

 

Please refer to the ISPG Chapter 7.5 on the Late Submissions process:

 

- The acceptance of Late submission is up to the discretion of the Clearing House and a penalty can be applied by the Clearing House for processing such requests.

 

- If the billing period mismatch is the only error in the invoice, it will be highlighted in the Processing Dashboard as a "Late Submission Eligible.

 

- The billing entity can either select all such “Late Submission Eligible” Invoices or select the input file containing the Late Submission Eligible Invoices and request for Late Submission through the Processing Dashboard.

 

If your question is referring to "Future Dated Submissions", please refer to the ISPG Chapter 3.14/Future Dated Submissions:

 

In case of Passenger billings, SIS will allow Participants to upload an invoice which has a future date for Settlement. For e.g. If the current open period is January Period 1, the system will allow invoices with a future settlement period (like January Period 3 or 4) to be submitted without any issues.

 

Future dated submissions allow the participants to have more time to prepare and upload the supporting documents. SIS will keep the invoices on hold till the future period is reached and then forward the invoices for Settlement.

 

Please note that Future Dated Submissions are permitted only for Passenger Invoices.

Hope this helps.

Kind regards


From:
Posted: Monday, May 02, 2011 11:35 AM
Subject: Late Submissions of Cargo Billings

Hi What will happen to billings that come in late? Currently we expect that all invoices in a single weekly file, will contain the same billing month and period number viz. that of the current open billing period. Will Late billings be present in the regular weekly files with a mismatched billing period? If yes, is there a way we can tell from the contents of the file, to which billing period the file belongs (since there will be more than one billing period in the file due to late submissions)? For instance, will the invoices be presented in ascending/descending order of billing period? Thanks Shanti (Air Canada)
 
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