Please find the answers to your questions as follows:
1. During the migration phase carriers will continue to submit an F12 file for unmigrated billling categories only - this may include invoices for a billing category not entirely migrated yet.
If you have migrated some of your billing categories and loaded invoices in SIS with the Settlement Method Indicator = “I”, these will automatically be sent to ICH, and no F12 should be submitted for these as this will create a duplicate (which in turn will create error messages for the billing airline, and lead to effort to correct the duplications). You should not sending F12 files for any transactions entered in SIS, for this reason. On the other hand, you have to continue sending paper copies for 90 days after migration, as described in the RAM, but not F12 files.
2. The settlement process in ICH is unchanged. All balances by category will be summarised into a single payable or receivable amount. The existing processes for Advice Day Messages with your balance for the period, and the Form 3 balance statement, will continue as now.
Posted: Wednesday, June 22, 2011 3:31 PM
Subject: WebF12 and payments during/after migration
We have various questions that we are unable to clarify with the Participation guide. It would be appreciated if they could be addressed here.
1) During the migration phase, do all carriers must continue to send the WebF12? Once your start in SIS, can you stop sending the Web F12 after 3 months, or is it for the first year?
2) For payment purposes. Right now, our treasury department pays IATA/ICH as a net payment for all concepts (meaning Misc,PAX,UATP & Cargo). With SIS, there is more of a distinction between each business area. As such, does there need to be seperate payments made, or can it still be settled with one payment? Additionally, where can we find more information about the payment process in SIS?