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M CATEGORY SGHA

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Created by Erdem O (THY - Turkish Airlines) on 2011-05-25 06:53:28 Back to Topics

M CATEGORY SGHA

Hello,

 

I have a question regarding SGHA (Standard Ground Handling Agreement)

 

If there is a Full Handling Agreement  (Full Package)  between Billing Entity and Billed Entity which includes below Charge Codes.

And the amount of agreement is 1.000 USD per flight.

 

5.2.6.20.              Ground Handling -Ramp Handling

                               marshalling, cooling and heating, ramp

communications, passenger steps and jetties, loading and unloading of baggage and

cargo, aircraft starting and moving, ground power, toilet and water servicing

 

5.2.6.5.                 Ground Handling -Cleaning

5.2.6.10.              Ground Handling - Deicing

 

 

In case of this, Billing Entity can not seperate services and calculate every service’ cost.

So What can Billing Entity do?

 

Regards,

 

Erdem (TK)

Replied by Russell F on 2011-05-25 07:14:41
Hi Erdem,
 
I also recently asked the same question on the forums, and was suggested to use;
 
Charge category : Ground Handling
Charge code : Ramp Handling
The explanation paragraph in section 5.2.6.20 of the ISPG clarifies this charge code should be used for SGHA "where the services are provided as an undeferrentiated whole (i.e. there is no breakdown provided and all services are provided as a single line item)". 
 
Also, worth looking at ISPG v3.2 page 147, which has some useful information about the practicalities of generating a weekly or monthly invoice where you are the billing carrier, providing a regular SGHA service to another carrier.
 
Hope this helps
 
Russell (BD)


From:
Posted: Wednesday, May 25, 2011 11:53 AM
Subject: M CATEGORY SGHA

Hello,

 

I have a question regarding SGHA (Standard Ground Handling Agreement)

 

If there is a Full Handling Agreement  (Full Package)  between Billing Entity and Billed Entity which includes below Charge Codes.

And the amount of agreement is 1.000 USD per flight.

 

5.2.6.20.              Ground Handling -Ramp Handling

                               marshalling, cooling and heating, ramp

communications, passenger steps and jetties, loading and unloading of baggage and

cargo, aircraft starting and moving, ground power, toilet and water servicing

 

5.2.6.5.                 Ground Handling -Cleaning

5.2.6.10.              Ground Handling - Deicing

 

 

In case of this, Billing Entity can not seperate services and calculate every service’ cost.

So What can Billing Entity do?

 

Regards,

 

Erdem (TK)

Replied by Ashley H on 2011-05-25 10:17:49

Hi Russell,

Thank you for providing the reply for Erdem.

 

Erdem,

I hope your question has been clarified. Please ask us again if it is not.

 

Kind regards

Replied by Erdem O (THY - Turkish Airlines) on 2011-05-26 06:37:49
Hello,
 
Thank you Russel and Ashley.
 
For clarifying, If the SGHA includes more than one charge Category or charge code, in this case Billing Entity should use just Ramp Handling charge code for the invoice.
 
Am I right?
 
 
Regards,
 
Erdem (TK)
 
 
 
 
 
 
 

From:
Posted: Wednesday, May 25, 2011 7:14 AM
Subject: M CATEGORY SGHA

Hi Erdem,
 
I also recently asked the same question on the forums, and was suggested to use;
 
Charge category : Ground Handling
Charge code : Ramp Handling
The explanation paragraph in section 5.2.6.20 of the ISPG clarifies this charge code should be used for SGHA "where the services are provided as an undeferrentiated whole (i.e. there is no breakdown provided and all services are provided as a single line item)". 
 
Also, worth looking at ISPG v3.2 page 147, which has some useful information about the practicalities of generating a weekly or monthly invoice where you are the billing carrier, providing a regular SGHA service to another carrier.
 
Hope this helps
 
Russell (BD)


From:
Posted: Wednesday, May 25, 2011 11:53 AM
Subject: M CATEGORY SGHA

Hello,

 

I have a question regarding SGHA (Standard Ground Handling Agreement)

 

If there is a Full Handling Agreement  (Full Package)  between Billing Entity and Billed Entity which includes below Charge Codes.

And the amount of agreement is 1.000 USD per flight.

 

5.2.6.20.              Ground Handling -Ramp Handling

                               marshalling, cooling and heating, ramp

communications, passenger steps and jetties, loading and unloading of baggage and

cargo, aircraft starting and moving, ground power, toilet and water servicing

 

5.2.6.5.                 Ground Handling -Cleaning

5.2.6.10.              Ground Handling - Deicing

 

 

In case of this, Billing Entity can not seperate services and calculate every service’ cost.

So What can Billing Entity do?

 

Regards,

 

Erdem (TK)

Replied by Yusuf D (THY - Turkish Airlines) on 2011-05-26 09:03:03

Hi Ashley,

 

Under charge code Ramp Handling there are several service types such as marshalling, cooling etc.

 

For those services we have different cost accounts such as like marshalling account.

 

So in case we receive invoice with charge code Ramp Handling how can we split and assign Ramp Handling amount on line item into those sub-service accounts automatically ? Will there be any field to seperate those services on the invoce ?

 

Thanks and regards,

Yusuf (TK)




From:
Posted: Wednesday, May 25, 2011 10:17 AM
Subject: M CATEGORY SGHA

Hi Russell,

Thank you for providing the reply for Erdem.

 

Erdem,

I hope your question has been clarified. Please ask us again if it is not.

 

Kind regards

Replied by Erdem O (THY - Turkish Airlines) on 2011-06-01 02:08:57
Hello,
 
Could you please answer my question please,

Thanks and Regards

Erdem (TK)




From:
Posted: Thursday, May 26, 2011 6:37 AM
Subject: M CATEGORY SGHA

Hello,
 
Thank you Russel and Ashley.
 
For clarifying, If the SGHA includes more than one charge Category or charge code, in this case Billing Entity should use just Ramp Handling charge code for the invoice.
 
Am I right?
 
 
Regards,
 
Erdem (TK)
 
 
 
 
 
 
 

From:
Posted: Wednesday, May 25, 2011 7:14 AM
Subject: M CATEGORY SGHA

Hi Erdem,
 
I also recently asked the same question on the forums, and was suggested to use;
 
Charge category : Ground Handling
Charge code : Ramp Handling
The explanation paragraph in section 5.2.6.20 of the ISPG clarifies this charge code should be used for SGHA "where the services are provided as an undeferrentiated whole (i.e. there is no breakdown provided and all services are provided as a single line item)". 
 
Also, worth looking at ISPG v3.2 page 147, which has some useful information about the practicalities of generating a weekly or monthly invoice where you are the billing carrier, providing a regular SGHA service to another carrier.
 
Hope this helps
 
Russell (BD)


From:
Posted: Wednesday, May 25, 2011 11:53 AM
Subject: M CATEGORY SGHA

Hello,

 

I have a question regarding SGHA (Standard Ground Handling Agreement)

 

If there is a Full Handling Agreement  (Full Package)  between Billing Entity and Billed Entity which includes below Charge Codes.

And the amount of agreement is 1.000 USD per flight.

 

5.2.6.20.              Ground Handling -Ramp Handling

                               marshalling, cooling and heating, ramp

communications, passenger steps and jetties, loading and unloading of baggage and

cargo, aircraft starting and moving, ground power, toilet and water servicing

 

5.2.6.5.                 Ground Handling -Cleaning

5.2.6.10.              Ground Handling - Deicing

 

 

In case of this, Billing Entity can not seperate services and calculate every service’ cost.

So What can Billing Entity do?

 

Regards,

 

Erdem (TK)

Replied by Ashley H on 2011-06-01 12:08:40

Dear Erdem and Yusuf,

 

Please find the answers to your respective questions (in blue) as follows:

 

1) For clarifying, If the SGHA includes more than one charge Category or charge code, in this case Billing Entity should use just Ramp Handling charge code for the invoice.

 

As Russell previously said, if the services are provided as an undeferrentiated whole, then the Charge Code Ramp Handling is to be used (ref. ISPG 3.2 Section 5.2.6.20).

2) Under charge code Ramp Handling there are several service types such as marshalling, cooling etc.

 

For those services we have different cost accounts such as like marshalling account.

 

So in case we receive invoice with charge code Ramp Handling how can we split and assign Ramp Handling amount on line item into those sub-service accounts automatically ? Will there be any field to seperate those services on the invoce ?

 

There are fields on an invoice to separate the services (i.e. line item details) - if provided by your billing partner. However, in the case of an SGHA, where the billing entity cannot provide this breakdown, they can provide instead information in the description of the services, or they can also enter the product codes associated with the services. In any case, this will need to be bilaterally agreed.

 

Hope this clarifies.

Best regards

Replied by Christina P on 2011-07-07 15:21:52
Hello-
 
   I would like to ask a question asked by our field.  I understand that if the services are provided as an undifferentiated whole we should use Ramp Handling.  According to the ISPG there are mandatory fields that have to be populated (like Aircraft Type Code, Flight Number, Flight Date, and Location Code).
 
The Q&A in the ISPG states that the Flight Date should be the end of the month date, the Quantity should be the number of days in the month, but it doesn't state anything about Aircraft Type Code, or Flight Number.  Would we just use the substitution value for those two fields?  What happens when substitutions are no longer allowed?  What about the recommended fields which has data fields that may not be applicable.  They will become mandatory after 1 year.
 
I appreciate the clarification.
 
Best Regards,
Christina


From:
Posted: Wednesday, June 01, 2011 12:09 PM
Subject: M CATEGORY SGHA

Dear Erdem and Yusuf,

 

Please find the answers to your respective questions (in blue) as follows:

 

1) For clarifying, If the SGHA includes more than one charge Category or charge code, in this case Billing Entity should use just Ramp Handling charge code for the invoice.

 

As Russell previously said, if the services are provided as an undeferrentiated whole, then the Charge Code Ramp Handling is to be used (ref. ISPG 3.2 Section 5.2.6.20).

2) Under charge code Ramp Handling there are several service types such as marshalling, cooling etc.

 

For those services we have different cost accounts such as like marshalling account.

 

So in case we receive invoice with charge code Ramp Handling how can we split and assign Ramp Handling amount on line item into those sub-service accounts automatically ? Will there be any field to seperate those services on the invoce ?

 

There are fields on an invoice to separate the services (i.e. line item details) - if provided by your billing partner. However, in the case of an SGHA, where the billing entity cannot provide this breakdown, they can provide instead information in the description of the services, or they can also enter the product codes associated with the services. In any case, this will need to be bilaterally agreed.

 

Hope this clarifies.

Best regards

Replied by Ashley H on 2011-07-28 10:42:21

Dear Christina,

 

Substitution is permitted if you do not have the details. In the case that you enter the end date of the months and the number of days of services, you will have to populate at the line item detail all the mandatory elements. When substitution is no longer allowed, if you do not report the information the file will be rejected by SIS as this is a mandatory field, and if you enter wrong data the invoice will be rejected by your partner as they need this information to reconcile the invoice.

 

The recommended fields that have data fields not applicable are marked as 'RA' for 'Recommended Always' so they will remain recommended and will not become mandatory after one year.

 

Best regards


From:
Posted: Thursday, July 07, 2011 3:21 PM
Subject: M CATEGORY SGHA

Hello-
 
   I would like to ask a question asked by our field.  I understand that if the services are provided as an undifferentiated whole we should use Ramp Handling.  According to the ISPG there are mandatory fields that have to be populated (like Aircraft Type Code, Flight Number, Flight Date, and Location Code).
 
The Q&A in the ISPG states that the Flight Date should be the end of the month date, the Quantity should be the number of days in the month, but it doesn't state anything about Aircraft Type Code, or Flight Number.  Would we just use the substitution value for those two fields?  What happens when substitutions are no longer allowed?  What about the recommended fields which has data fields that may not be applicable.  They will become mandatory after 1 year.
 
I appreciate the clarification.
 
Best Regards,
Christina


From:
Posted: Wednesday, June 01, 2011 12:09 PM
Subject: M CATEGORY SGHA

Dear Erdem and Yusuf,

 

Please find the answers to your respective questions (in blue) as follows:

 

1) For clarifying, If the SGHA includes more than one charge Category or charge code, in this case Billing Entity should use just Ramp Handling charge code for the invoice.

 

As Russell previously said, if the services are provided as an undeferrentiated whole, then the Charge Code Ramp Handling is to be used (ref. ISPG 3.2 Section 5.2.6.20).

2) Under charge code Ramp Handling there are several service types such as marshalling, cooling etc.

 

For those services we have different cost accounts such as like marshalling account.

 

So in case we receive invoice with charge code Ramp Handling how can we split and assign Ramp Handling amount on line item into those sub-service accounts automatically ? Will there be any field to seperate those services on the invoce ?

 

There are fields on an invoice to separate the services (i.e. line item details) - if provided by your billing partner. However, in the case of an SGHA, where the billing entity cannot provide this breakdown, they can provide instead information in the description of the services, or they can also enter the product codes associated with the services. In any case, this will need to be bilaterally agreed.

 

Hope this clarifies.

Best regards

Replied by Russell F on 2011-07-28 10:58:11
Hello,
 
Please can you clarify your posts that imply recommended fields will become mandatory after 1 year?
 
The latest ISPG (v3.2) p.94 states "recommended fields will become mandatory over a period of time, as determined by the e-invoicing standards working group"?
 
So, has 1 year been agreed? This is the first I have heard, but would appreciate clarification.
 
Thanks, Russell (BD)


From:
Posted: Thursday, July 28, 2011 3:42 PM
Subject: M CATEGORY SGHA

Dear Christina,

 

Substitution is permitted if you do not have the details. In the case that you enter the end date of the months and the number of days of services, you will have to populate at the line item detail all the mandatory elements. When substitution is no longer allowed, if you do not report the information the file will be rejected by SIS as this is a mandatory field, and if you enter wrong data the invoice will be rejected by your partner as they need this information to reconcile the invoice.

 

The recommended fields that have data fields not applicable are marked as 'RA' for 'Recommended Always' so they will remain recommended and will not become mandatory after one year.

 

Best regards


From:
Posted: Thursday, July 07, 2011 3:21 PM
Subject: M CATEGORY SGHA

Hello-
 
   I would like to ask a question asked by our field.  I understand that if the services are provided as an undifferentiated whole we should use Ramp Handling.  According to the ISPG there are mandatory fields that have to be populated (like Aircraft Type Code, Flight Number, Flight Date, and Location Code).
 
The Q&A in the ISPG states that the Flight Date should be the end of the month date, the Quantity should be the number of days in the month, but it doesn't state anything about Aircraft Type Code, or Flight Number.  Would we just use the substitution value for those two fields?  What happens when substitutions are no longer allowed?  What about the recommended fields which has data fields that may not be applicable.  They will become mandatory after 1 year.
 
I appreciate the clarification.
 
Best Regards,
Christina


From:
Posted: Wednesday, June 01, 2011 12:09 PM
Subject: M CATEGORY SGHA

Dear Erdem and Yusuf,

 

Please find the answers to your respective questions (in blue) as follows:

 

1) For clarifying, If the SGHA includes more than one charge Category or charge code, in this case Billing Entity should use just Ramp Handling charge code for the invoice.

 

As Russell previously said, if the services are provided as an undeferrentiated whole, then the Charge Code Ramp Handling is to be used (ref. ISPG 3.2 Section 5.2.6.20).

2) Under charge code Ramp Handling there are several service types such as marshalling, cooling etc.

 

For those services we have different cost accounts such as like marshalling account.

 

So in case we receive invoice with charge code Ramp Handling how can we split and assign Ramp Handling amount on line item into those sub-service accounts automatically ? Will there be any field to seperate those services on the invoce ?

 

There are fields on an invoice to separate the services (i.e. line item details) - if provided by your billing partner. However, in the case of an SGHA, where the billing entity cannot provide this breakdown, they can provide instead information in the description of the services, or they can also enter the product codes associated with the services. In any case, this will need to be bilaterally agreed.

 

Hope this clarifies.

Best regards

Replied by Ashley H on 2011-07-28 11:10:03
Hi Russell,
 
No - this one year period has not been defined. As all the Record Structures are linked to the RAM, after SIS goes live, all the changes will need to be implemented in the next SIS RAM release. The RAM is published once a year, so depending on the decisions made by the RAWG, this will be imposed officially in the RAM publication.
 
Hope that clarifies.
Best regards

From:
Posted: Thursday, July 28, 2011 10:58 AM
Subject: M CATEGORY SGHA

Hello,
 
Please can you clarify your posts that imply recommended fields will become mandatory after 1 year?
 
The latest ISPG (v3.2) p.94 states "recommended fields will become mandatory over a period of time, as determined by the e-invoicing standards working group"?
 
So, has 1 year been agreed? This is the first I have heard, but would appreciate clarification.
 
Thanks, Russell (BD)


From:
Posted: Thursday, July 28, 2011 3:42 PM
Subject: M CATEGORY SGHA

Dear Christina,

 

Substitution is permitted if you do not have the details. In the case that you enter the end date of the months and the number of days of services, you will have to populate at the line item detail all the mandatory elements. When substitution is no longer allowed, if you do not report the information the file will be rejected by SIS as this is a mandatory field, and if you enter wrong data the invoice will be rejected by your partner as they need this information to reconcile the invoice.

 

The recommended fields that have data fields not applicable are marked as 'RA' for 'Recommended Always' so they will remain recommended and will not become mandatory after one year.

 

Best regards


From:
Posted: Thursday, July 07, 2011 3:21 PM
Subject: M CATEGORY SGHA

Hello-
 
   I would like to ask a question asked by our field.  I understand that if the services are provided as an undifferentiated whole we should use Ramp Handling.  According to the ISPG there are mandatory fields that have to be populated (like Aircraft Type Code, Flight Number, Flight Date, and Location Code).
 
The Q&A in the ISPG states that the Flight Date should be the end of the month date, the Quantity should be the number of days in the month, but it doesn't state anything about Aircraft Type Code, or Flight Number.  Would we just use the substitution value for those two fields?  What happens when substitutions are no longer allowed?  What about the recommended fields which has data fields that may not be applicable.  They will become mandatory after 1 year.
 
I appreciate the clarification.
 
Best Regards,
Christina


From:
Posted: Wednesday, June 01, 2011 12:09 PM
Subject: M CATEGORY SGHA

Dear Erdem and Yusuf,

 

Please find the answers to your respective questions (in blue) as follows:

 

1) For clarifying, If the SGHA includes more than one charge Category or charge code, in this case Billing Entity should use just Ramp Handling charge code for the invoice.

 

As Russell previously said, if the services are provided as an undeferrentiated whole, then the Charge Code Ramp Handling is to be used (ref. ISPG 3.2 Section 5.2.6.20).

2) Under charge code Ramp Handling there are several service types such as marshalling, cooling etc.

 

For those services we have different cost accounts such as like marshalling account.

 

So in case we receive invoice with charge code Ramp Handling how can we split and assign Ramp Handling amount on line item into those sub-service accounts automatically ? Will there be any field to seperate those services on the invoce ?

 

There are fields on an invoice to separate the services (i.e. line item details) - if provided by your billing partner. However, in the case of an SGHA, where the billing entity cannot provide this breakdown, they can provide instead information in the description of the services, or they can also enter the product codes associated with the services. In any case, this will need to be bilaterally agreed.

 

Hope this clarifies.

Best regards

 
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