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Location ID

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Created by Sandra K (Lufthansa) on 2011-05-06 06:38:19 Back to Topics

Location ID

Dear all,
 
If we use the field "Location ID" instead of the field "Reference Data", will it be guaranteed that the complete information we need - the Reference Data (address, VAT Registration, Legal Name, Board etc.) is shown in IS-XML and PDF? To show it in XML and PDF, do we have to use both fields - Loc ID and Reference Data?
If we use the field "Location ID" do we still need the field "Reference Data"? Will we be able to enter the Reference Data (address, VAT Registration, Legal Name, Board etc.) in the field Location ID? I was told, it was not possible in the past.
Due to German tax law we have to be sure, that all these information (Reference Data) are shown on an invoice.
 
Thank you very much for your help.
 
Best regards
Sandra / LH
Replied by Ashley H on 2011-05-06 14:08:50

Dear Sandra,

 

A billing carrier can use either Location ID (and leave the Reference Data blank) or Reference Data filled (and leave Location ID blank). This applies for billing and billed carrier separately.

 

SIS process:

If the Location ID and the Reference Data for either billing or billed carrier is filled, then it fails validation.

If none of both is filled, then it fails validation then the system is taking the default location, which is the “main” location.

 

If the Location ID is filled, SIS will check during validation if this Location ID is available in the Member Profile for this member code.

 

If yes, SIS will fill all Reference fields and store them with the invoice.

Hence, if the Location ID information is changed at a later stage in the Member Profile it does not impact already processed invoices. In this case, in the SIS operational database, on all files and on the PDF invoice, the supplied Location ID as well as the Reference Data is shown.

 

If no (the Location ID is not in the Member Profile), then it fails validation.

 

If the Reference Data is provided, then SIS is keeping this information in the SIS operational database, on all files and on the PDF invoice (note: the Location ID is blank)

 

Hence: on all files and PDF invoices it is recognizable, if the billing carrier had provided a Location ID (and SIS added the information from the Member Profile) or if the billing carrier provided the Reference Data into SIS.

 

Please note:

Billing carriers providing Reference Data instead of Location ID, MUST ensure that the Reference Data they provide is equal to the billed carrier Member Profile data.

SIS will not validate this. But a billed carrier may reject an invoice not correctly addressed. Note: these are mandatory legal fields and hence they must be correct.

SIS provides an email alert to advise carriers of chances in this part of the Member Profile. Subsequently carriers can download the Location ID Reference Data via web analysis report (csv format) in order to upload the information into their internal database / table.

 

Best regards


From:
Posted: Friday, May 06, 2011 6:38 AM
Subject: Location ID

Dear all,
 
If we use the field "Location ID" instead of the field "Reference Data", will it be guaranteed that the complete information we need - the Reference Data (address, VAT Registration, Legal Name, Board etc.) is shown in IS-XML and PDF? To show it in XML and PDF, do we have to use both fields - Loc ID and Reference Data?
If we use the field "Location ID" do we still need the field "Reference Data"? Will we be able to enter the Reference Data (address, VAT Registration, Legal Name, Board etc.) in the field Location ID? I was told, it was not possible in the past.
Due to German tax law we have to be sure, that all these information (Reference Data) are shown on an invoice.
 
Thank you very much for your help.
 
Best regards
Sandra / LH
Replied by Sandra K (Lufthansa) on 2011-06-08 05:15:34
Dear Ashley,
 
according to ISPG (chapter 8.2, page171) if none is filled the data of the default location id is defined. Could you please clarify?
 
Thanks a lot!
 
Kind regards
 
Sandra 


From:
Posted: Friday, May 06, 2011 2:08 PM
Subject: Location ID

Dear Sandra,

 

A billing carrier can use either Location ID (and leave the Reference Data blank) or Reference Data filled (and leave Location ID blank). This applies for billing and billed carrier separately.

 

SIS process:

If the Location ID and the Reference Data for either billing or billed carrier is filled, then it fails validation.

If none of both is filled, then it fails validation

 

If the Location ID is filled, SIS will check during validation if this Location ID is available in the Member Profile for this member code.

 

If yes, SIS will fill all Reference fields and store them with the invoice.

Hence, if the Location ID information is changed at a later stage in the Member Profile it does not impact already processed invoices. In this case, in the SIS operational database, on all files and on the PDF invoice, the supplied Location ID as well as the Reference Data is shown.

 

If no (the Location ID is not in the Member Profile), then it fails validation.

 

If the Reference Data is provided, then SIS is keeping this information in the SIS operational database, on all files and on the PDF invoice (note: the Location ID is blank)

 

Hence: on all files and PDF invoices it is recognizable, if the billing carrier had provided a Location ID (and SIS added the information from the Member Profile) or if the billing carrier provided the Reference Data into SIS.

 

Please note:

Billing carriers providing Reference Data instead of Location ID, MUST ensure that the Reference Data they provide is equal to the billed carrier Member Profile data.

SIS will not validate this. But a billed carrier may reject an invoice not correctly addressed. Note: these are mandatory legal fields and hence they must be correct.

SIS provides an email alert to advise carriers of chances in this part of the Member Profile. Subsequently carriers can download the Location ID Reference Data via web analysis report (csv format) in order to upload the information into their internal database / table.

 

Best regards


From:
Posted: Friday, May 06, 2011 6:38 AM
Subject: Location ID

Dear all,
 
If we use the field "Location ID" instead of the field "Reference Data", will it be guaranteed that the complete information we need - the Reference Data (address, VAT Registration, Legal Name, Board etc.) is shown in IS-XML and PDF? To show it in XML and PDF, do we have to use both fields - Loc ID and Reference Data?
If we use the field "Location ID" do we still need the field "Reference Data"? Will we be able to enter the Reference Data (address, VAT Registration, Legal Name, Board etc.) in the field Location ID? I was told, it was not possible in the past.
Due to German tax law we have to be sure, that all these information (Reference Data) are shown on an invoice.
 
Thank you very much for your help.
 
Best regards
Sandra / LH
Replied by Ashley H on 2011-06-08 11:22:53

Hi Sandra,

 

This essentially means that if the Location ID is not populated, SIS will automatically populate this field with the details of the ‘Main’ location ID stored in the database.

 

Best regards


From:
Posted: Wednesday, June 08, 2011 5:15 AM
Subject: Location ID

Dear Ashley,
 
according to ISPG (chapter 8.2, page171) if none is filled the data of the default location id is defined. Could you please clarify?
 
Thanks a lot!
 
Kind regards
 
Sandra 


From:
Posted: Friday, May 06, 2011 2:08 PM
Subject: Location ID

Dear Sandra,

 

A billing carrier can use either Location ID (and leave the Reference Data blank) or Reference Data filled (and leave Location ID blank). This applies for billing and billed carrier separately.

 

SIS process:

If the Location ID and the Reference Data for either billing or billed carrier is filled, then it fails validation.

If none of both is filled, then it fails validation

 

If the Location ID is filled, SIS will check during validation if this Location ID is available in the Member Profile for this member code.

 

If yes, SIS will fill all Reference fields and store them with the invoice.

Hence, if the Location ID information is changed at a later stage in the Member Profile it does not impact already processed invoices. In this case, in the SIS operational database, on all files and on the PDF invoice, the supplied Location ID as well as the Reference Data is shown.

 

If no (the Location ID is not in the Member Profile), then it fails validation.

 

If the Reference Data is provided, then SIS is keeping this information in the SIS operational database, on all files and on the PDF invoice (note: the Location ID is blank)

 

Hence: on all files and PDF invoices it is recognizable, if the billing carrier had provided a Location ID (and SIS added the information from the Member Profile) or if the billing carrier provided the Reference Data into SIS.

 

Please note:

Billing carriers providing Reference Data instead of Location ID, MUST ensure that the Reference Data they provide is equal to the billed carrier Member Profile data.

SIS will not validate this. But a billed carrier may reject an invoice not correctly addressed. Note: these are mandatory legal fields and hence they must be correct.

SIS provides an email alert to advise carriers of chances in this part of the Member Profile. Subsequently carriers can download the Location ID Reference Data via web analysis report (csv format) in order to upload the information into their internal database / table.

 

Best regards


From:
Posted: Friday, May 06, 2011 6:38 AM
Subject: Location ID

Dear all,
 
If we use the field "Location ID" instead of the field "Reference Data", will it be guaranteed that the complete information we need - the Reference Data (address, VAT Registration, Legal Name, Board etc.) is shown in IS-XML and PDF? To show it in XML and PDF, do we have to use both fields - Loc ID and Reference Data?
If we use the field "Location ID" do we still need the field "Reference Data"? Will we be able to enter the Reference Data (address, VAT Registration, Legal Name, Board etc.) in the field Location ID? I was told, it was not possible in the past.
Due to German tax law we have to be sure, that all these information (Reference Data) are shown on an invoice.
 
Thank you very much for your help.
 
Best regards
Sandra / LH
Replied by Sandra K (Lufthansa) on 2011-06-08 11:45:33
Hi Ashley,
 
Thanks a lot. But in the ISPG it is stated, if Loc ID and Ref Data are not filled, then the default location is defined. In the comments below - dated May 6 - it is said,

If none of both is filled, then it fails validation

So, we don't know, what's correct.

Best regards

Sandra




From:
Posted: Wednesday, June 08, 2011 11:22 AM
Subject: Location ID

Hi Sandra,

 

This essentially means that if the Location ID is not populated, SIS will automatically populate this field with the details of the ‘Main’ location ID stored in the database.

 

Best regards


From:
Posted: Wednesday, June 08, 2011 5:15 AM
Subject: Location ID

Dear Ashley,
 
according to ISPG (chapter 8.2, page171) if none is filled the data of the default location id is defined. Could you please clarify?
 
Thanks a lot!
 
Kind regards
 
Sandra 


From:
Posted: Friday, May 06, 2011 2:08 PM
Subject: Location ID

Dear Sandra,

 

A billing carrier can use either Location ID (and leave the Reference Data blank) or Reference Data filled (and leave Location ID blank). This applies for billing and billed carrier separately.

 

SIS process:

If the Location ID and the Reference Data for either billing or billed carrier is filled, then it fails validation.

If none of both is filled, then it fails validation

 

If the Location ID is filled, SIS will check during validation if this Location ID is available in the Member Profile for this member code.

 

If yes, SIS will fill all Reference fields and store them with the invoice.

Hence, if the Location ID information is changed at a later stage in the Member Profile it does not impact already processed invoices. In this case, in the SIS operational database, on all files and on the PDF invoice, the supplied Location ID as well as the Reference Data is shown.

 

If no (the Location ID is not in the Member Profile), then it fails validation.

 

If the Reference Data is provided, then SIS is keeping this information in the SIS operational database, on all files and on the PDF invoice (note: the Location ID is blank)

 

Hence: on all files and PDF invoices it is recognizable, if the billing carrier had provided a Location ID (and SIS added the information from the Member Profile) or if the billing carrier provided the Reference Data into SIS.

 

Please note:

Billing carriers providing Reference Data instead of Location ID, MUST ensure that the Reference Data they provide is equal to the billed carrier Member Profile data.

SIS will not validate this. But a billed carrier may reject an invoice not correctly addressed. Note: these are mandatory legal fields and hence they must be correct.

SIS provides an email alert to advise carriers of chances in this part of the Member Profile. Subsequently carriers can download the Location ID Reference Data via web analysis report (csv format) in order to upload the information into their internal database / table.

 

Best regards


From:
Posted: Friday, May 06, 2011 6:38 AM
Subject: Location ID

Dear all,
 
If we use the field "Location ID" instead of the field "Reference Data", will it be guaranteed that the complete information we need - the Reference Data (address, VAT Registration, Legal Name, Board etc.) is shown in IS-XML and PDF? To show it in XML and PDF, do we have to use both fields - Loc ID and Reference Data?
If we use the field "Location ID" do we still need the field "Reference Data"? Will we be able to enter the Reference Data (address, VAT Registration, Legal Name, Board etc.) in the field Location ID? I was told, it was not possible in the past.
Due to German tax law we have to be sure, that all these information (Reference Data) are shown on an invoice.
 
Thank you very much for your help.
 
Best regards
Sandra / LH
Replied by Ashley H on 2011-06-08 14:25:38

Hi Sandra,

 

Please accept the following correct on the previous reply given. The ISPG is correct and I have also amended the reply to reflect this:

 

SIS process:

If the Location ID and the Reference Data for either billing or billed carrier is filled, then it fails validation.

If none of both is filled, then it fails validation then the system is taking the default location, which is the “main” location

 

Sorry for the inconvenience.


Best regards


From:
Posted: Wednesday, June 08, 2011 11:45 AM
Subject: Location ID

Hi Ashley,
 
Thanks a lot. But in the ISPG it is stated, if Loc ID and Ref Data are not filled, then the default location is defined. In the comments below - dated May 6 - it is said,

If none of both is filled, then it fails validation

So, we don't know, what's correct.

Best regards

Sandra




From:
Posted: Wednesday, June 08, 2011 11:22 AM
Subject: Location ID

Hi Sandra,

 

This essentially means that if the Location ID is not populated, SIS will automatically populate this field with the details of the ‘Main’ location ID stored in the database.

 

Best regards


From:
Posted: Wednesday, June 08, 2011 5:15 AM
Subject: Location ID

Dear Ashley,
 
according to ISPG (chapter 8.2, page171) if none is filled the data of the default location id is defined. Could you please clarify?
 
Thanks a lot!
 
Kind regards
 
Sandra 
 
Replied by Gabriel P (Aerolineas Argentinas) on 2011-11-23 14:21:14
We have received many invoices with uncomplete information (our TAX number, VAT number, our company registration, etc.) and/or wrong addresses. If both Location ID and Reference Data are provided by the billed carrier in their Member Profile, why it is necessary for a billing carrier to fill the data fields of the billed carrier? Is there any possibility that all the Location ID and Reference Data fields will be picked up by SIS from the Member Profile of both carriers? 
Thanks for your early reply.
Best regards
 

From:
Posted: 6/8/2011 2:26 PM
Subject: Location ID

Dear Sandra,

 

A billing carrier can use either Location ID (and leave the Reference Data blank) or Reference Data filled (and leave Location ID blank). This applies for billing and billed carrier separately.

 

SIS process:

If the Location ID and the Reference Data for either billing or billed carrier is filled, then it fails validation.

If none of both is filled, then it fails validation then the system is taking the default location, which is the “main” location.

 

If the Location ID is filled, SIS will check during validation if this Location ID is available in the Member Profile for this member code.

 

If yes, SIS will fill all Reference fields and store them with the invoice.

Hence, if the Location ID information is changed at a later stage in the Member Profile it does not impact already processed invoices. In this case, in the SIS operational database, on all files and on the PDF invoice, the supplied Location ID as well as the Reference Data is shown.

 

If no (the Location ID is not in the Member Profile), then it fails validation.

 

If the Reference Data is provided, then SIS is keeping this information in the SIS operational database, on all files and on the PDF invoice (note: the Location ID is blank)

 

Hence: on all files and PDF invoices it is recognizable, if the billing carrier had provided a Location ID (and SIS added the information from the Member Profile) or if the billing carrier provided the Reference Data into SIS.

 

Please note:

Billing carriers providing Reference Data instead of Location ID, MUST ensure that the Reference Data they provide is equal to the billed carrier Member Profile data.

SIS will not validate this. But a billed carrier may reject an invoice not correctly addressed. Note: these are mandatory legal fields and hence they must be correct.

SIS provides an email alert to advise carriers of chances in this part of the Member Profile. Subsequently carriers can download the Location ID Reference Data via web analysis report (csv format) in order to upload the information into their internal database / table.

 

Best regards


From:
Posted: Friday, May 06, 2011 6:38 AM
Subject: Location ID

Dear all,
 
If we use the field "Location ID" instead of the field "Reference Data", will it be guaranteed that the complete information we need - the Reference Data (address, VAT Registration, Legal Name, Board etc.) is shown in IS-XML and PDF? To show it in XML and PDF, do we have to use both fields - Loc ID and Reference Data?
If we use the field "Location ID" do we still need the field "Reference Data"? Will we be able to enter the Reference Data (address, VAT Registration, Legal Name, Board etc.) in the field Location ID? I was told, it was not possible in the past.
Due to German tax law we have to be sure, that all these information (Reference Data) are shown on an invoice.
 
Thank you very much for your help.
 
Best regards
Sandra / LH
Replied by Ashley H on 2011-11-23 16:41:38

Hi Gabriel,

 

If the invoice reference data are left blank they can be automatically populated (with the specification of Location ID). Note that SIS will also automatically populate the invoice reference data of the location if no location ID is specified in the IS-XML.

 

However, if you billing partners are specifying information in the file already, SIS will not override this information. So if the information are not correct it is up to the parties to communicate bilaterally regarding this matter.

 

Hope this clarifies.

Rgds,

Ashley

 

From: POSTIGLIONE Gabriel
Posted At: November-23-11 2:21 PM
Posted To: SIS Forums - Other Topics
Conversation: Location ID
Subject: Location ID

 

We have received many invoices with uncomplete information (our TAX number, VAT number, our company registration, etc.) and/or wrong addresses. If both Location ID and Reference Data are provided by the billed carrier in their Member Profile, why it is necessary for a billing carrier to fill the data fields of the billed carrier? Is there any possibility that all the Location ID and Reference Data fields will be picked up by SIS from the Member Profile of both carriers? 
Thanks for your early reply.

Best regards

 


From:
Posted: 6/8/2011 2:26 PM
Subject: Location ID

Dear Sandra,

 

A billing carrier can use either Location ID (and leave the Reference Data blank) or Reference Data filled (and leave Location ID blank). This applies for billing and billed carrier separately.

 

SIS process:

If the Location ID and the Reference Data for either billing or billed carrier is filled, then it fails validation.

If none of both is filled, then it fails validation then the system is taking the default location, which is the “main” location.

 

If the Location ID is filled, SIS will check during validation if this Location ID is available in the Member Profile for this member code.

 

If yes, SIS will fill all Reference fields and store them with the invoice.

Hence, if the Location ID information is changed at a later stage in the Member Profile it does not impact already processed invoices. In this case, in the SIS operational database, on all files and on the PDF invoice, the supplied Location ID as well as the Reference Data is shown.

 

If no (the Location ID is not in the Member Profile), then it fails validation.

 

If the Reference Data is provided, then SIS is keeping this information in the SIS operational database, on all files and on the PDF invoice (note: the Location ID is blank)

 

Hence: on all files and PDF invoices it is recognizable, if the billing carrier had provided a Location ID (and SIS added the information from the Member Profile) or if the billing carrier provided the Reference Data into SIS.

 

Please note:

Billing carriers providing Reference Data instead of Location ID, MUST ensure that the Reference Data they provide is equal to the billed carrier Member Profile data.

SIS will not validate this. But a billed carrier may reject an invoice not correctly addressed. Note: these are mandatory legal fields and hence they must be correct.

SIS provides an email alert to advise carriers of chances in this part of the Member Profile. Subsequently carriers can download the Location ID Reference Data via web analysis report (csv format) in order to upload the information into their internal database / table.

 

Best regards


From:
Posted: Friday, May 06, 2011 6:38 AM
Subject: Location ID

Dear all,

 

If we use the field "Location ID" instead of the field "Reference Data", will it be guaranteed that the complete information we need - the Reference Data (address, VAT Registration, Legal Name, Board etc.) is shown in IS-XML and PDF? To show it in XML and PDF, do we have to use both fields - Loc ID and Reference Data?

If we use the field "Location ID" do we still need the field "Reference Data"? Will we be able to enter the Reference Data (address, VAT Registration, Legal Name, Board etc.) in the field Location ID? I was told, it was not possible in the past.

Due to German tax law we have to be sure, that all these information (Reference Data) are shown on an invoice.

 

Thank you very much for your help.

 

Best regards

Sandra / LH

 
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