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Transaction References on Invoices and Credit Notes
Dear IATA,
We have another query that we hope you can assist with …
a) Settlement file is received from IATA and inward invoices are loaded directly to AR IP ledger. Transaction actions will be loaded to AR using the given invoice reference numbers
b) Inwards invoices received on the SIS XML will be loaded to e5 via SI as credit notes to the IP ledger. The credit notes will be loaded using the given invoice reference numbers.
When the credit notes are created via the XML interfaces then the 'Associated Reference' field will be populated. This will determine that on update to AR the credit note is automatically allocated to the nominated invoice. In order for this matching process to work the assumption is that:
1) The invoice reference on the settlement file (AR direct posting) will be the same invoice reference as that on the XML file (SI posting). Therefore the credit note will match to an invoice with the same reference number.
2) AR controls will be set to allow duplicate transaction references within the same account.
Could you please confirm that the invoice and credit note will have the same transaction references.
Kind regards,
Brian. |
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Hi Brian, As discussed via email, the invoice or credit note reference will be the same on the invoice and the IS-XML. Best, Ashley From: MCEVOY Brian
Posted At: March-13-12 10:28 AM
Posted To: SIS Forums - Record Structures
Conversation: Transaction References on Invoices and Credit Notes
Subject: Transaction References on Invoices and Credit Notes Dear IATA, We have another query that we hope you can assist with … a) Settlement file is received from IATA and inward invoices are loaded directly to AR IP ledger. Transaction actions will be loaded to AR using the given invoice reference numbers b) Inwards invoices received on the SIS XML will be loaded to e5 via SI as credit notes to the IP ledger. The credit notes will be loaded using the given invoice reference numbers. When the credit notes are created via the XML interfaces then the 'Associated Reference' field will be populated. This will determine that on update to AR the credit note is automatically allocated to the nominated invoice. In order for this matching process to work the assumption is that: 1) The invoice reference on the settlement file (AR direct posting) will be the same invoice reference as that on the XML file (SI posting). Therefore the credit note will match to an invoice with the same reference number. 2) AR controls will be set to allow duplicate transaction references within the same account. Could you please confirm that the invoice and credit note will have the same transaction references. Kind regards, Brian.
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