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Validation on Invoice Type CN

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Created by Claudia L on 2010-09-07 10:02:35 Back to Topics

Validation on Invoice Type CN

Hi James,
 
will IATA validate that credit memos are only reported in invoices with invoice type 'CN' (SFI 10, invoice header, element no. 27 "invoice type" IV/CN)?
Or could they be mixed with other billings in invoices with type IV?
 
Vice versa: can CN-invoices contain credit memos only, nothing else?
 
I could not find anything in the ISPG 2.1 or the validations mentioned in the xls-document. Please advise.
 
Thanks,
Claudia
Replied by James S on 2010-09-20 04:49:31
Hi, Claudia --
 
Yes, that is the rule and will be validated. It applies both ways -- invoice type IV cannot include credit memos and invoice type CN can only include credit memos.
 
This will be updated in the next release of the ISPG (ticket #189).
 
James

(corrected 1 Oct to replace "credit notes" with "credit memos")
Replied by Konda R (Qantas) on 2010-09-30 22:03:45
Hi James
 
Are we mixing up credit memos & credit notes?
The question was whether Credit Memos should only appear in Invoice Type 'CN' (not Invoice Type 'IV').
 
In Gyorgyi's RAM 44 SIS breakout session presentation, it states:

"Note: Credit Memos will always have to appear on a separate (credit) invoice, they cannot be mixed with debit (billing) transactions in the same invoice."

My interpretation of this is Credit Memos have to be included in separate invoice with Invoice Type 'IV'. 
 
Also RAM chapter A9 defines what a Credit Note can be used for, and this was not changed in the SIS rewrite to reference Credit Memos.

Can you please clarify your answer fo Invoice Type to be used for Credit Memos?

Konda

From: IATA
Posted: Monday, September 20, 2010 4:49 AM
Subject: Validation on Invoice Type CN

Hi, Claudia --
 
Yes, that is the rule and will be validated. It applies both ways -- invoice type IV cannot include credit notes and invoice type CN can only include credit notes.
 
This will be updated in the next release of the ISPG (ticket #189).
 
James
Replied by James S on 2010-10-01 10:58:31
Hi, Konda.
 
You're right, I was mixing up notes and memos. Specifically, when I meant to write "memos" I wrote "notes". Thanks. I've corrected above.
 
But the rest of my post still stands -- "invoice type IV cannot include credit memos and invoice type CN can only include credit memos". ie, credit memos should only appear on a credit note (invoice type CN).

I believe that the above agrees with Gyorgyi's presenation, but that "(credit) invoice" refers to "credit note", which is just a type of an invoice. Thus, I agree with most of your interpretation, "Credit Memos have to be included in separate invoice", but that invoice has type CN.
 
And I don't believe that this disagrees with A9 (though it could have been made more explicit). "The use of credit notes [ie, Invoice Type = CN] is, in general, confined to: [things that credit memos do]". So, basically, "use invoice type CN for credit memos".
 
See, for example, the example "Invoice 2" on page 269 (v3, untracked). Element 27 is CN.
 
James
 
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