Time & Temperature Sensitive Label
Frequently Asked Questions (FAQ)
To help the industry with the Time & Temparature Sensitive Label implementation, IATA is listing here the most frequent questions and answers received. Download the FAQ (pdf).
Who is responsible for placing the label on the shipment? Can the shipper also delegate this to a subcontractor?
It is the responsibility of the shipper (or designated shipper’s agent by service agreement) to ensure the label is applied properly for time and temperature sensitive healthcare cargo shipments booked as such.
What do I have to put on the bottom half of the label?
The lower half of the label must never be left blank and must indicate the external transportation temperature range of the shipment. The temperature range must only be shown in Celsius. No other temperature information must be indicated on the label except, when agreed between the parties it may be used to communicate the Standard Operating Procedures (SOP) number.
To what does the temperature range on the label relate to?
The temperature range indicated on the Time & Temperature Sensitive label always reflects the temperature external (or ambient temperature) to the package allowed during transportation and distribution and not the actual product (internal) temperature.
What if I leave the bottom half of the label blank?
It is not allowed to leave the lower half of the label blank. In the event that the shipper fails to complete the lower half of the label or in case of discrepancy the transportation temperature indicated on the Air Waybill prevails.
What do I put on the bottom half of the label if I use passive packaging with an expiration date where the transportation temperature must be changed after a certain date or in case of a delay?
The transportation temperature range must be indicated on the lower half of the label and exceptions related to the transportation would be mentioned in a specific standard operating procedure (SOP).
Where can I get the label?
The label can be purchased using the following link on the IATA website:Handling Label.
What information do I need to put on the Master Air Waybill to match the use of the label?
There must be one temperature range that is identical on Air Waybill, Booking and on the Label. The label only supports the booking, thus the transportation temperature range specified on the label must match the transportation temperature range stated on the Air Waybill, Service Level Agreement (SLA) or Standard Operating Procedures (SOP). In case of any discrepancy the transportation temperature range indicated on the Air Waybill prevails.
How should shipments using dry–ice (carbon dioxide solid) as a refrigerant be handled?
Dry–ice (carbon dioxide solid) when used as a refrigerant is classified as “dangerous goods” and it is therefore necessary to refer to the IATA Dangerous Good Regulations for details of additional labeling and marking requirements. (Perishable Cargo Regulations PCR Chapter 17 section 220.127.116.11). A dry ice shipment could be considered as time and temperature sensitive healthcare shipment depending on the commodity transported and service booked. If it is a healthcare shipment using dry-ice as a refrigerant and was booked with temperature controlled service then it would have to be labeled with the Time and Temperature Sensitive label. The requirement of a 24 hours emergency contact number would apply.
What happens if conflicting labels are affixed on the shipment?
Labels required by other international or national transportation regulations are permitted in addition to labels required by these Regulations, provided that they cannot be confused with or conflict with any labels prescribed by these Regulations, because of their color, design or shape.
Should the label ruling applies only to healthcare products or applicable to any type shipment requiring temperature control, regardless of the industry?
The mandatory Time and Temperature Sensitive label is foreseen specifically to the healthcare industry and must be affixed to all shipments booked as temperature controlled cargo.
What are the risks of adverse exposure?
Exposures to temperatures outside of that range can and will occur during normal air cargo operations and sufficient protection must be provided by the shipper to mitigate those risks.
Are any current Air Cargo liability rules changing due to the implementation of the Time and Temperature label?
The use or not of the Time and Temperature Sensitive Label does not affect the current Air Cargo liability rules.
Does the label guarantee that my shipment will be transported in the requested temperature range at all times?
The correct usage and affixing of the label only, does not guarantee that the shipment will be transported at the required temperature range at all times. This will depend on the booked service, on the established SOP and on the airlines/transporter’s infrastructure and capabilities.
Do I also place the label on the active containers and if yes, where?
Time and temperature sensitive healthcare cargo shipments transported with Active Temperature Controlled Containers must be labeled with the standard IATA “Time and Temperature Sensitive” label. The Time and Temperature Sensitive label may be incorporated into the IATA ULD label or tag already in use by carriers or container manufacturers. The lower half on the label must be used to indicate the external transportation temperature range.
Should the loose boxes within an active container be labeled as well?
The shipment inside the active temperature controlled container may be labeled with the required transportation temperature range, in order to provide information in case removed from the active temperature controlled container.
What does the term Healthcare product relate to?
Healthcare products are all drug products or substances which include but are not limited to raw material, active pharmaceutical ingredients (API), excipients, medical devices, biological products, plasma, clinical trial materials or any product identified by the Healthcare shipper, at the time of shipment, as temperature sensitive.
Does the IATA Time and Temperature Sensitive Label requirements also apply to domestic shipments?
The IATA Time and Temperature Sensitive Label requirements apply to domestic and international shipment as the temperature controlled service booked would be the same whether the shipment is sent domestically or internationally.
Can the transportation temperature range be inserted manually (hand written) on the lower half of the label?
The transportation temperature range indicated on the label can be hand written as long as the temperature is visible, legible and sufficiently durable to withstand normal transport conditions. In all cases, the temperature range must only be shown in Celsius and the text should be in English.
Where do I put the label on my shipment? On each piece? On how many sides?
The label, when used, must be affixed to at least 1 side panel of the outermost visible means of containment. Labels on packages within a palletized shipment must be clearly visible or else be reproduced on the outer package. Shipments that require to be split or broken down should have labels applied to every outer package. For situations where more than one label would be useful, for example in palletized shipments it is permissible to use the label on as many sides as desired in order to enhance visibility of the label – and the temperature instructions printed on it. Note that there is a risk that a palletized shipment may be subject to a TSA or other regulatory inspection which may require the removal of the stretch wrap and subsequent destruction of the label. If the label is applied to the stretch wrap it may be unusable. If transparent stretch wrap is used the label may be applied to the carton but visible through the stretch wrap. As a last resort, pouches are also permitted as an option so that labels could be removed and reinserted to a pouch under this scenario. When an operator discovers that labels have become lost, detached or illegible, he should replace it them in accordance with the information provided on the Air Waybill, Service Level Agreement (SLA) or Standard Operating Procedures (SOP) or as bilaterally agreed.
Will airlines refuse my shipment as of July 1st, 2012 if I do not have the label on it?
The label is a mandatory requirement for temperature controlled healthcare shipments. Hence airlines can refuse to accept a shipment with a missing and/or an incorrectly completed label after referring to the booking information and making use of the 24 hour emergency contact number. The decision is left to the airlines discretion.
Can I use this label on general cargo? Or on other temperature sensitive non-healthcare shipments?
The label is only foreseen for Time and Temperature Sensitive Healthcare shipments that require temperature control services.
What if the label is applied to shipments that are time and temperature sensitive but have not been booked as such with the air carrier?
The initial booking triggers the specific handling and as such the label only supports the booking, thus if a product has a label but the appropriate service was not booked, airline will treat is as general cargo. The label give carriers the opportunity to crosscheck the transportation temperature indicated on the Air Waybill (or on the SOP or SLA if no temperature is mentioned on the Air Waybill) and use the 24 hour emergency contact number to confirm / correct the service booked. Shippers should contact their carrier to confirm how labels will be handled.
When using the label should an individual SOP with the Carrier be established or is the Carrier’s standard SOP enough?
The Standard SOP would apply. However often now, carriers offer a branded service with defined procedures based on Good Distribution Practices (GDP) and developed to meet the needs of that type of temperature sensitive product. Any variation in this process is bilaterally agreed between the supply chain partners and defined in either an SOP or SLA.
Which services require the label and which services do not require the label?
Shipments requiring temperature controlled service, which have also been booked as such must be labeled with the Time and Temperature label. The requirements apply to air cargo/freight shipments related to an Air Waybill number booked as time and temperature sensitive shipments. The requirements of Perishable Cargo Regulations (PCR) Chapter 17 do not apply to airmail, parcel or passenger/courier bags.
If the lower half of the label must indicate a transportation temperature range how should the indication “keep frozen”, “do not freeze” be handled?
The commonly accepted transportation temperature ranges, or indications are subject to airlines’ acceptance. The reason why a transportation temperature range should be mentioned on the label is to have clear instructions as to how the shipment should be handled. The indications “keep frozen” and “do not freeze” still exist and would be referred to in bilaterally agreed SOP and/or SLA between the supply chain partners.
Where can I include additional instructions for my passive shipments?
The IATA Time and Temperature Label is only to be used to indicate the transport temperature (or SOP number) for shipment booked as temperature controlled. Any other instructions should be placed outside of the label. These instructions should not conflict with the instructions on the IATA label and need to be agreed to by all parties involved.
Is there a grace or transitional period for the implementation of the Time and Temperature Label?
There is no grace or transitional period however should a supply chain stakeholder encounter issues with the implementation period, it is recommended that these issues are discussed and solved on a one to one basis with their supply chain partners.