The virtual Slot Conference is taking place 17 – 20 November 2020 and will be the first opportunity the slot community will have to meet with their colleagues and counterparts this year. We are excited to be able to share with you more about this event and look forward to welcoming you virtually in November 2020!
Over 800 meetings regularly take place at each Slot Conference, 93% of these meetings are preplanned before the Slot Conference start date. Of the 200 Airlines and 60 Coordinators that have previously confirmed they intend to register for this event, we have already received over 200 registrants, comprising of VP’s of Network Planners, Route Development Managers, Senior Schedule Planning Managers, Head Coordinators, Heads of Traffic Development, Head Facilitators, Airports and Technology & Solution providers, in the first week.
The Slot Conference (SC) is a working conference. Regularly attracting over 1200 delegates, from over 230 airlines and representatives of over 85 schedules-facilitated or fully coordinated airports this twice-yearly meeting is one of IATA's largest events.
As part of the slot process, the purpose of this voluntary assembly of both IATA and non-IATA airlines worldwide is to provide a forum for the allocation of slots at fully coordinated airports (Level 3), and for the reaching of consensus on the schedule adjustments necessary to conform to airport capacity limitations (Level 2). The goal of the conference is for airlines and airports to obtain the slots that will give them the best possible schedule to offer their customers.
The conference operating procedures are published in the Worldwide Airport Slot Guidelines (WASG)
"Great venue and really appreciate all the hard work invested to make the conference successful! Thank you!"
- Head Coordinator
"Have not attended the slot conference for many years, I found great improvement, good job well done!"
- Head Airline Representative
"Proved to be the perfect platform for route development discussions with airlines you wish to attract to your airport in a relaxed atmosphere!"
“Hosting the conference and showcasing our city to key decision makers and delegates from around the world was invaluable”
- Host Sponsor
The activities of the Slot Conference are managed by the Worldwide Airport Slots Department
Invitations to register for SC147 were sent out directly to all accredited delegates 2 October 2020. It is the responsibility of the Head Delegate of each organization to make sure their delegation is up to date as only delegates accredited in the Online Accreditation System can be invited to register for the conference. If you have not received an invitation please check with the Head Delegate of your organization that you are accredited, if not they should do this. We have created a help page for OAS with more information. If you are accredited in OAS and have not received an invitation to register please contact the registration team directly at IATASC@MCVEIGH.COM.
Delegates are strongly encouraged to register as soon as possible. Registrations after 27 October 2020 may experience a delay in access to the virtual conference.
This event requires registration. To ensure you receive your invitation to register for future events, please take a moment to save IATASC@MCVEIGH.COM to your email Safe List. This will ensure you receive your invitations and they are not filtered by your organization's email system to your Junk Mail folder.
We recommended delegates speak with their IT dept. to ensure IATASC@MCVEIGH.com is saved to their Internet service provider's 'whitelist' and if necessary provide them with the following IP addresses 126.96.36.199/27 and 188.8.131.52/27 that are used to send delegates registration emails. This should ensure messages that are sent automatically from the registration system are not blocked by your organization's system.
Delegate registration fee
$25 (applicable taxes will be payable)
Non-IATA Member Airline
Due to the extraordinary circumstances the registration fee for Non-IATA member airlines has been cut by 50% to $500 (applicable taxes will be payable).
Please note that the delegate registration fee applies to airline representatives and slot coordinators / schedule facilitators that are attending the conference in order to adjust and discuss their schedules for the upcoming Northern Summer 2021 season only.
Taxes/fees: All rates are subject to all applicable local taxes that apply at the time. Taxes and fees are subject to change without notice. Bank/ Wire Transfer: All Wire Transfers are due within 7 days of registration. Note there is a $100 USD fee for all wire transfers.
How to register
Step by step instructions on how to register including delegate registration fees, representing more than one company/visa letters if required etc. can be found in our instructional pdf.
Please find a copy of our latest Program at a Glance (pdf) here. This will be continually updated as we move closer to the event.
Exceptionally for this virtual event only, all Airline Representatives will be invited to the Head Airline meeting and all Airline Representatives, Coordinators and Facilitators will be invited to the Head Delegate meeting. We are also planning other exciting and relevant presentations that you will be able to view live or play back at a later date and time.
The virtual Slot Conference will be based on the same principles and framework as our in-person event, with slight adaptions which will enhance the experience. Accreditation remains necessary and will ensure that only accredited delegates, authorized to complete slot transactions on behalf of their organization can attend and work at the conference. Visitors, Observers and Support staff will be able to view presentations but not attend coordination meetings, as usual.
We have created a help page for the virtual Slot Conference system. The help pages include user guides, videos and detailed instructions and we recommend all delegates to take advantage of the help pages to get the most out of the virtual conference
The virtual system opens to all registered participants for customization on 28 October 2020 (10:00 UTC). Notifications will be sent at each phase, with Coordinators able to request their appointments first (3 Nov, 10:00 UTC) with Airlines following (9 Nov, 10:00 UTC), then Sponsors (11 Nov, 04:00 UTC), and finally Exhibitors (12 Nov, 04:00 UTC).
The Slot Conference Virtual Platform
The virtual platform we are using is easy to access online and does not require any plug-ins or downloads, only a good internet connection and a webcam for virtual meetings. From feedback requesting longer timings for these virtual meetings, we have set meeting times to 20 minutes allowing three meetings an hour over the four days.
The platform will enable users to:
- Customize your profile and meeting calendar
- Plan your meeting schedule prior to the conference start date
- Have one-on-one video conference meetings
- If required, have the option to meet with more than one other attendee
- Invite additional registered users to attend your meetings (up to 50 users)
- Share your screen and documents
- Participate in live discussions
- Network and visit exhibitors and sponsors at their virtual exhibition booths
- Drop by the IATA Slot Desk to meet informally to discuss slot matters or ask any questions
- Visit the Info Booth for help or assistance at the conference
To make your virtual slot conference experience as smooth as possible, we will share with registered attendees, user guides, video tutorials, instructions and more information on this system. This will help you to familiarize yourself with the system at customization (28 Oct, 10:00 UTC) before it opens for making appointments 12 days later.
The system will be available for use and for making appointments 24 hours a day, to ensure each user in each time zone can block their schedule to the times that they are available and wish to work. This will give you the freedom to make your appointments at the most convenient time for you and your colleagues, in whatever time zone you are present or choose to work in.
For example, an organization may wish to register delegates and roster their staff to concentrate on specific time zones to make best use of their meetings. One person might be assigned to handle appointments for Asia and Oceana, one for Europe, Middle East and Africa and one for the Americas – this way they could each stay in the relevant time zone and work on getting the results they need in that area. Others may wish to work more flexibly, when and how it suits them. You are in control of how you wish to work. Users will be requested to block the times they are unavailable for meetings during the customization phase of the virtual platform beginning 28 October 2020 at 10:00 UTC.
To give the conference an official format we will use 07:00 – 19:00 UTC as core hours for planning of presentations and meetings, these will start at the most convenient time for all attendees and ensure there are playback opportunities for time zones outside of these hours.
Airport Slot Coordination Training
Widen your expertise and participate in one of our training courses! We offer two courses focusing on airport slots, the Airport Slots and Coordination course and our new course, Airport Slot Coordination: Policy and Implementation. You can attend both slots training courses also as virtual classroom courses.
Airport Slots Management and Coordination
Airport Slot Coordination: Policy and Regulation (NEW!)
Due to the growth of air traffic’, some airports are experiencing a discrepancy between available airport capacity and demand. Coordination involves the allocation of constrained or limited airport capacity to airlines and other aircraft operators to ensure a viable airport and air transport operation. Coordination is also a process to maximize the efficient use of airport infrastructure. This course will help you learn how to allocate and coordinate airport slots by applying the Worldwide Airport Slot Guidelines (WASG), the accepted global standard for airport slot allocation.
The next virtual classroom course is scheduled for
3 - 6 November 2020
What you will learn
- Allocate slots according to the requirements and procedures for either facilitated (level 2) airports or coordinated (level 3) airports
- Apply the standard procedures for communication between airlines and slot coordinators
- Maximize your slot portfolio management capabilities
- Apply slot procedures and understand the impact of international rules and regulations
- Execute slot messages in compliance with SSIM Chapter 6
- Analyze capacity constraints and historic slot eligibility
The aviation industry faces enormous challenges as a result of insufficient airport infrastructure across the globe. The Worldwide Airport Slot Guidelines (WASG) help the industry to meet ever-growing consumer demand for such infrastructure. The Airport Slot Coordination: Policy and Implementation course will provide you with an enhanced and balanced understanding of these challenges as well as the principles that have been developed to meet demand in a fair, transparent, and neutral way while promoting the most efficient use of scarce airport capacity.
The next virtual classroom course is scheduled for
11 - 13 November 2020
What you will learn
- Describe the global context of schedule planning in a constrained airport environment and how it relates to connectivity, competition, and consumer benefits of aviation
- Explain the challenges posed by insufficient airport infrastructure
- Detail the principles and objectives of the Worldwide Airport Slot Guidelines Justify the need for transparency, flexibility, sustainability, certainty, and consistency in airport capacity allocation
- Advocate for the optimization of scarce airport capacity
Testimonials for the Airport Slots and Coordination Course
Adam Mohamed - IOC Senior Operations Controller - Gulf Air
I attended the 3 day’s Airport slots and coordination classroom course to further expand my knowledge in the aviation field. I did anticipate difficulties in completing this course especially in such a short timeframe. However, the instructor taught in such a way the information was passed clearly, whereby we not only understood the content but were also able to apply this knowledge beneficially upon returning to duty.
I would recommend from my personal experience this course for anyone in the aviation Industry.
Liva Ozolina - Scheduling and Slot Manager - AirBaltic
Even though I have been working with slot handling messages and WSG for few years now, this course was very useful for strengthening my knowledge and for learning new specific details with well though examples on respective cases. I would suggest this course for everyone whose daily work is related to airport slots.
Md Ashraful Haque - Manager Operations-Schedules Planning - Biman Bangladesh Airlines
Though I had some previous hands-on experience on Airport Slots and Coordination procedures but in some critical cases I experienced some situations when it would get very difficult for me to find a solution. A sincere thanks to IATA for arranging such an advantageous course, which gives a clear idea about ins and outs of the airport slot coordination.
The course covers a wide range of information about scheduling guidelines and slot handling procedures.
Thank you to our Sponsors
The IATA Slot Conference provides the perfect opportunity to network over 500 airline representatives representing 230 unique airlines throughout the world. This semi-annual meeting attracts roughly 1,200 delegates allowing both airlines and airports to meet, discuss and obtain the slots that will give them the best possible schedule to offer their customers.
In order to participate (as an exhibitor or sponsor) it is not obligatory to be a slot coordinated airport! Approximately 45% of exhibitors participating at the event are not slot coordinated.
Sponsorship/Exhibition Please Contact
Business Development Director
Join IATA's Strategic Partnership Program
Benefit from discounts on sponsorship and exhibition rates. Get on Board!
People you will meetAIRLINES
- VP’s of Network Planning
- Schedule Planning Managers
- Route Development Managers
- Charter Managers
- Fleet Planning Managers
- Heads of Traffic Development
- Marketing Directors
- Route Development Managers