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Postal Accounts Settlement System (PASS)

More than 100 years after the first airmail flight, airmail remains an important means of global communications. However, a lack of a standardized tools or platform for the invoicing and settlement of charges between airlines and postal authorities is creating challenges.

IATA is working in partnership with aviation and postal industry stakeholders, to address these issues through the creation of – PASS (Postal Accounts Settlement System). PASS will produce standard invoices to postal operators as well as automate invoicing and payment processes, facilitate the reconciliation process and enable online dispute resolution.

​A PASS for a standardized settlement system

PASS will provide a platform to enable the use of common standards and automate the large volumes of airlines' postal billings & settlements that today are processed bilaterally and largely manually, leading to multiple discrepancies, inefficiencies and higher costs. 

Airlines and postal operators will all benefit from common, standardized processes and an automated industry platform to assist billing and settlement of transactions.

The PASS Concept

Eight Airlines (American Airlines, Cathay Pacific Airways, Emirates, Lufthansa Cargo, Qantas, Scandinavian Airlines, Swiss Airlines, United Airlines) and seven Postal Operators (China Post, United States Postal Service, Deutsche Post, La Poste France, Correos Post Spain, Österreichische Post, Swiss Post) are part of the working group to detail the business requirements and investigate opportunities for a joint settlement platform to resolve long-outstanding issues.

At the first working group meeting held on 8-9 February 2018, it was agreed that the new platform will be flexible and compliant with Universal Postal Union (UPU) and IATA standards. It will enable the possibility to interface with IPC (International Post Corporation), provide consolidated or group billings, and offer settlement options if selected by the participants that meet all their bilateral commercial relationships.

  1. Connect - One global platform that connects Airlines and Postal Operators
  2. Collaborate - Partner with your Airlines through a central billing repository
  3. Standardize - Simplified process and industry standard format for proper compliance
  4. Settle - Easy access to your data and notifications for timely settlement


Benefits for Airlines and Postal Operators

  • Direct collaboration between airlines and postal companies, generating new business opportunities
  • Enabling postal operators to accommodate electronic data interchange with multiple airlines, standardizing procedures, outputs and online dispute functionality to speed up the overall process
  • Single platform for production, distribution and reception of standardized electronic invoices in multiple formats and providing consolidated billing
  • Improvement of invoice accuracy and minimization of data error
  • Optional account reconciliation function to the postal companies
  • Production of postal industry statistics
  • Increasing airline volumes processed, resulting in lower costs for the industry

Next Steps 

IATA is engaging postal operators and airlines willing to support the project and to conduct pilots.

The next workshop will take place in April 2018 to present the final business requirements and sign off by the participants.

PROJECT TIMELINE2017Q1-2 2018Q3 2018Q4 2019

Research and

Set up*ExecutionClosure

 *Working with airlines, postal operators and industry partners to detail business requirements

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